Res 1989-033 - Laserfiche WebLink

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The City should make every effort to obtain the most highly qualified individuals in the Finance Department to not only provide the level of effort required at present but to provide the skilled knowledgeable people the City will demand in the years to come. DECREASING COSTS AIm IMPROVING EFFICIENCY The following was noted which if implemented could result in cost savings for the City: The City should develop methods to evaluate the cost effectiveness of jobs performed by the internal services .Ç9nstructio~ ~re~. By submitting these jobs to competitive bidding the City may evaluate costs associated with the public sector agains t those of City forces. Other avenues may be available to evaluate cost associated with these efforts that may serve the same purpose as competitive bids. The City_'s vacation and sick_leave policy allows for individuals to accrue substàntial amounts of väc-ation and s!cIt-reave. The City should review the vac~\tion and sick leave policy in light of changes that may limi t such benefits available to future employees. OTt1.KR Grants Currently, ~he City receives grant monies for many purposes. These monies are accounted for primarily in special revenue or enterprise_funds; however, some police related grants are being recorded in the General Fund. These grants should be recorded in special revenue funds, as tnetJse of the funds is restricted to specific purposes by the terms of the grant agreements. Addi tionally, control records should be established as a single source and record of all grants in place. This would be most beneficial in insuring that all grant f\mds are controlled and reported. Furthermore, grar.lt monies received which relate to enterprise funds are recorded by the City as revenue. While recording revenue for grant monies in governmental fund types is proper, grant monies should be accounted for as contributed capital in enterprise funds. Opportunities have existed for improvements in account ing and reporting for the Women. Infant and Child Care Grant over the last few years. The City has recotdeQ revenues applicable to one year in another, submitted requests for reimbursements from the Federal government after the required 20 day time limit on three occasions, and has not reimbursed the general fund for expendi- tures by the general fund for the Women, Infant and Child Care Grant, or indirect costs. The City should place someone within the finance department in charge of overseeing all grant activity from the finance and accounting perspective to make sure all grant activity is being properly recorded. Proper recording of grant activity will not only help the City to monitor costs (thereby reducing the chance of overspending or underspending grants), but will also assure that information as recorded is as timely and accurate as possible. 4