Res 1989-033 - Laserfiche WebLink

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Inventorv When the drivers for the San Marcos Electric Utility System (SMEU) are checking OUt; mat:erfals for rp-p$lirs -t-e-. substations, or other equipment, drivers are taking extra materials and checking them out as they are used causing differences between actual physical inventory and inven-tory per the general ledger. The City should either illminAHL this practice or establish a rolling stock ~inventory ~uRRlies on each truck that can be reconcile~ó the-p~rpetual inventory records. - . IMPLEM£IITATIOB OF RECOMMEImATIOBS The implementation of changes recommended in this letter can be facilitated if management and Council: . Consider and establish priorities for implementing the changes. . Develop an overall plan and method of implementation that reflects the priorities. . Assign the responsibility for carrying out each change to a specific individual. . Establish time-frames for implementation of each change. . Schedule progress reports from the responsible City officials and conduct progress meetings to further discuss progress and to resolve problems that arise. These steps sh.)uld provide assurance that management and Council's desires are carried out in a timely and responsible manner. '* '* '* :It '* This report is intended solely for the use of management and should not be used for any other purpose. This restriction is not intended to limi t the distribution of this report, which, upon acceptance by the City of San Marcos, is s matter of public record. We wish to take this opportunity to express our appreciation for the assis- tance and cooperation given to members of our professional staff during the course of our examination. We will be glad to discuss any questions concern- ing our comments and recommendations at your convenience. Very truly yours, ~~e£~ -.f~. 5