Res 2013-129/Approving an agreement between/Alonzo, Bacarisse, Irvine & Plamer P.C. for professional audit services

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ARTICLE 6 AUDITOR'S RECORDS 6.1 All expense records of the Auditor will be kept in accordance with generally accepted accounting principles acceptable to the City. Such records will be available for inspection by the City at all reasonable hours of the business day and during mutually convenient times. 6.2 The City, federal auditors, and state agencies that have monitoring or auditing responsibilities for this Agreement will have access to any books, documents, papers and records of the Auditor which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, copying and transcriptions. 6.3 The Auditor will furnish to the City at such time and in such form as the City may require, financial statements including audited financial statements, records, reports, data and information, as the City may request pertaining to the matter covered by this Agreement. ARTICLE 7 OWNERSHIP AND USE OF DOCUMENTS 7.1 All documents prepared by Auditor in connection with this Agreement will become the property of the City except for audit work papers that will remain the property of the Auditor. However, all work papers and related reports will be retained, at the Auditor's expense, for a minimum of five years after all questions arising from the audit have been resolved, unless the Auditor is notified in writing by the City of the need to extend the retention period. The Proponent will be required to make the work papers available, upon request to the City, and representatives of federal and state agencies who have jurisdiction. 7.2 The Auditor will retain all other records and supporting documentation relating to this Agreement, and not otherwise delivered to the City, for a period of three years except in the event that the Auditor goes out of business during that period, it will turn over to the City, all of its records relating to the Project for retention by the City. 7.3 The Auditor will respond to the reasonable inquiries of its successors on a timely basis and will allow those successors to review work papers relating to matters of continuing accounting significance. ARTICLE 8 TERM; TERMINATION OF AGREEMENT 8.1 The term of this Agreement will be effective as of September 1, 2013 and will extend for three (3) years until August 31, 2016 unless this Agreement is terminated under Sections 8.2 or 8.3 below. This Agreement may be extended for two (2) additional one (1) year periods, provided all terms and conditions remain in full force and effect except for the Agreement period being extended. This option, if exercised, is to be executed in the form of an Authorization of Change in Services, no sooner than one hundred and twenty days (120) prior to expiration of this 10