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I I I MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, JUNE 4, 1980 9 PRESENT: Mayor Kenneth V. Kraus Council Members Robert L. Cavazos Tess Norris John J. Stokes Gilbert G. Tenorio City Manager City Secretary City Attorney Director of Finance A. C. Gonzalez Doriss Hambrick Barbara Edwards Earl Williams ABSENT: Council Members Karl W. Brown Berry R. James Also Present: Jeff Watkins, Ted Breihan, John Kreczmer, Terry Roberts, Sharyl Werner, Joe Garza, Jerri Martin, Dusty Rhodes, Wayne Moore, Bobby Hargroder, Andrew Gary, Jim Byrn and others. The Mayor called the meeting to order at 7:30 p.m. The Mayor introduced for consideration completion of Victory Gardens Phase I Project. The City Manager reported that staff had discovered an area in the intersection of Roosevelt and Patton Streets where the base was measured at about 4" as opposed to the 8" specified in the contract with Du-Mor Enterprises. Mr. Gonzalez told the Council that subsequent tests had been made and the results showed several areas where the base depth varied from the specifications. After discussion with the contractor, it appeared that City staff inspectors and engineer had directed the contractor to decrease the amount of base in certain areas for two reasons. The first problem was encountered when utility lines were too close to the surface of the street to build it as planned. City staff raised the elevations rather than going to the expense of lowering lines and delaying the project. After the base was laid, drainage problems appeared in certain areas. To cope with this, base was cut back so that the street would drain adequately. An engineer had been consulted and staff recommended that additional asphalt could be laid in the problem areas discovered this week. The additional asphalt would compensate for the lesser amounts of base material. Mr. Gonzalez also informed the Council that City records were insufficient to document the assumptions described earlier regarding the utility lines and drainage problems. He asked the Council to give some direction to the City staff. A discussion followed between the Council Members and the City Manager. Mrs. Norris made a motion to direct the contractor," to hire a testing laborato~y acceptable to the City to test the quality of the road as it is as compared to what was required in the contract. Mr. Stokes seconded the motion. Mr. Tenorio moved to amend the original motion to request that the testing laboratory provide alternatives if the road is not to standard. Mr. Stokes seconded the motion. On the amendment to the motion, the vote was unanimous for approval. On the original motion, the vote was unanimous for approval. The Mayor then introduced for consideration a Resolution having the following caption: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, APPROVING AN AGREEMENT PERTAINING TO THE CONSTRUCTION OF A SANITARY SEWER SYSTEM TO SERVE SAN MARCOS BAPTIST ACADEMY; AUTHORIZING THE MAYOR OF SAID CITY EXECUTE SAID AGREEMENT AND ESTABLISHING AN EFFECTIVE DATE. Mr. Cavazos moved to adopt the Resolution. Mrs. Norris stated that she had received several phone calls from citizens opposed to the City being required to pay a portion of the utility relocation which might be necessary in the future due to the potential widening of Ranch Road 12. Mr. Tenorio said he had received phone calls also. Mr. Tenorio moved to table the Resolution. Mrs. Norris seconded the