Res 1986-012 - Laserfiche WebLink

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III. Project Scope The City of San Marcos desires a comprehensive review of the data processing usage and needs of the following departments: attorney's office, finance, tax, utility, administration, planning, building inspection, engineering, public works, police, municipal court, fire, health, airport, and parks and recreation. The Consultant must define the system requirements that are necessary to eliminate the current weaknesses and to incorporate the additional software and hardware required to satisfy the present and future demands of the user community. These requirements will take the form of a description of features to be incorporated into any new or modified hardware. In defining the user requirements, the Consultant must become familiar with all current applications and uses and conduct interviews with key departmental personnel and city management. The Consultant must consider: -- comments from LWFW, INC. Group management study; -- accounting standards established by the American Institute of Certified Public Accountants and Municipal Finance Officers Association for various City funds; -- reporting requirements established by Federal and state regulatory agencies; and -- security needs. After defining the requirements, the Consultant should develop his recommended approach for the enhancement or replacement of the existing computer system and should answer such questions as: -- Should the current software be revised or replaced? -- List specifications of recommended computer systems. -- How should the City phase the implementation of the improvements? -- How much time can the City anticipate each improvement will require and at what cost? -- How should the City appropriately contract for services to accomplish these improvements? The Consultant should determine the most cost-efficient implementation.