Res 1986-045 - Laserfiche WebLink

Home Browse Search

When all applications have been received subsequent to May I, 1986, the State Library staff will review them for compliance with all guidelines and instructions. Applications wi~l then be rated. Finally, the Applications will be ranked according to the total points received. The staff recommendation to the State Library and Archives Commission for funding of Title II preapplications will consist of the highest ranked preapplications, up to the limit of funds available in FFY 1986. If available funds are insufficient to fully fund a proposal after the highest ranking proposals have been fully funded, the staff will enter into nego- tiations with the applicant in question to determine if a lesser amount would be acceptable to both parties. If either party cannot agree to the lesser amount, the staff will open negotiations with the next applicant on the ranked list. This process will be continued until all funds are awarded. In the event that two proposals receive identical grades, and funds are not sufficient to fund both, the staff will recommend award of the funds (if sufficient) to the applicant requesting the least amount of Title II funding. If funds are insufficient to fund this proposal, the staff will enter into negotiations with the applicant as described above. Any funds remaining after an award is made to this applicant will be cause for nego- tiations with the other applicant in question. If these negotiations are unsuccessful, the staff will enter into negotiations with the next applicant on the ranked list. Once the staff has determined its recommendations, the recommendations will be documented and presented to the State Library and Archives Commission. The Commission will then act upon the staff recommendations in determining the grant awards. IV. APPLICATION AND CONTRACTING PROCESS: Following Commission action on award of the grant funds, successful appli- cants will be mailed the Application for Federal Assistance for Construction Programs along with instructions. This application will be due at the Texas State Library on August 1, 1986. Any problems with the application will be referred by staff to the appli- cant. Once applications are in order, contracts will be prepared and mailed to the applicant. Contracts must be signed by August 31, 1986. If, for any reason, an application cannot be approved or a contract cannot be executed, the preapplication selection procedures described above will be utilized to award the funds to another applicant or applicants. v. PREAPPLICATION GUIDELINES: The Preapplication for Federal Assistance, along with instructions, can be found in Appendix B. -7-