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Employees are authorized to rent cars only in conjunction with air travel when cost, convenience <br />and the specific situation require their use. When renting a car for Tyler business, employees <br />should select a "mid- size" or "intermediate" car. "Full" size cars may be rented when three or <br />more employees are traveling together. Tyler carries leased vehicle coverage for business car <br />rentals; additional insurance on the rental agreement should be declined. <br />C. Public Transportation <br />Taxi or airport limousine services may be considered when traveling in and around cities or to and <br />from airports when less expensive means of transportation are unavailable or impractical. The <br />actual fare plus a reasonable tip (15 -18 %) are reimbursable. In the case of a free hotel shuttle to <br />the airport, tips are included in the per diem rates and will not be reimbursed separately. <br />D. Parking & Tolls <br />When parking at the airport, employees must use longer term parking areas that are measured in <br />days as opposed to hours. Park and fly options located near some airports may also be used. For <br />extended trips that would result in excessive parking charges, public transportation to /from the <br />airport should be considered. Tolls will be reimbursed when receipts are presented. <br />3. Lodging <br />Tyler's TMC will select hotel chains that are well established, reasonable in price and <br />conveniently located in relation to the traveler's work assignment. Typical hotel chains include <br />Courtyard, Fairfield Inn, Hampton Inn and Holiday Inn Express. If the employee has a discount <br />rate with a local hotel, the hotel reservation should note that discount and the employee should <br />confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as <br />AAA should be noted in their travel profiles so that the employee can take advantage of any lower <br />club rates. <br />"No shows" or cancellation fees are not reimbursable if the employee does not comply with the <br />hotel's cancellation policy. <br />Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed <br />separately. <br />4. Meals and Incidental Expenses <br />Employee meals and incidental expenses while on travel status are in accordance with the federal <br />per diem rates published by the General Services Administration. Incidental expenses include tips <br />to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates range <br />from $46 to $71. A complete listing is available at www. sg ��.gov /perdiem. <br />A. Overnight Travel <br />Tyler Financial And Human Resources Software Application Systems Agreement 2013 <br />