Res 2013-196/Approving an agreement w/Tyler Technologies, Inc. for a Financial and Human Resources software and application system

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to the home page. Tools of the site will include, but are not limited to: Documents & Links; Announcements; Calendar; Project Task List; Issues & Action Items; Project Plan; Modifications& Enhancements; Versioning; Alerts. .1.16.1 SharePoint Backups Tyler performs a daily routine backup for all Client SharePoint sites using industry standard backup techniques and processes. Site - specific backup files can be provided as a billable service with a minimum of 4 hours charged for each backup file using the contracted Tyler rate for implementation services. Tyler does not provide SharePoint consulting services to restore provided backup files in client- hosted environment. 7 Project Plan Tyler will create and maintain a baseline Project Work Plan throughout the project life cycle that represents the project's scope of work and responsibilities as defined in this SOW and those dependent work efforts that affect the project's schedule or budget. The initial project plan is established with the City's approval of this SOW as the approved budget, schedule, and scope of the project. The Tyler Project Manager will present the working project plan to the Project Team at the kickoff or a subsequent project meeting. The project team will ask for modifications or will accept the Tyler project plan. Once the project plan is approved by the project team, the project baseline will be set by the Tyler Project Manager. The baseline Project Work Plan will contain: • Project's activities with tasks • Specific resources assigned to project tasks • Detailed Project schedule / Work Break Down Structure (WBS) featuring phases, deliverables, and work packages All project tasks will be assigned owners and due dates which correspond with the overall project schedule. Project Tasks that are not completed by the due date may adversely affect the project schedule and live dates. Decisions will be made in a timely fashion in order to achieve scheduled due dates on tasks and prepare for subsequent training sessions. Decisions left unmade may affect the project schedule as each analysis and implementation session builds on the decisions made in prior sessions Project Status Reports Tyler will develop a Communications Management Plan, at the onset of the project that will define the frequency and recipients for the project status reports. Project reports are intended for the Project Manager and the City Executive Team and provide the following key elements: ■ Project Status • Summary of accomplishments • Status of key milestones deliverables • Project timeline • Issues /Risks • Planned risk mitigation strategy • Progress towards City project goals / criteria of project success CITY OF SAN MARCOS, TX PAGE 15 OF 62 ERP PROJECT- FINAL SOW