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D.1.5.1.1 Initiation (1.0) <br />D.1.5.1.1.1 Contract Sianina <br />D.1.5.1.1.2 Kick Off <br />Roles & Responsibilities <br />1 <br />Task <br />TYLER <br />CITY <br />(1.1) Contract Signing <br />• Contract signed by City and Tyler, takes <br />Share <br />Share <br />(1.3.1) Authorization to <br />Proceed to Planning Phase <br />place prior to scheduling the Project <br />Share <br />Share <br />(2.1.2) Complete Baseline <br />Kick -off Meeting. <br />Lead <br />Participate <br />D.1.5.1.1.2 Kick Off <br />D.1.5.1.1.3 Control Point <br />Roles & Responsibilities <br />1 <br />Task <br />TYLER <br />CITY <br />(1.2) Project Kick -Off <br />• Kick -Off meeting to introduce the City <br />Share <br />Share <br />(1.3.1) Authorization to <br />Proceed to Planning Phase <br />project team, the Tyler project team. <br />Share <br />Share <br />(2.1.2) Complete Baseline <br />• Provide an overview of project <br />Lead <br />Participate <br />Schedule Management Plan <br />activities. <br />• Opportunity for the City Executive to <br />(2.1.3) Complete Baseline <br />deliver expectations for participation <br />Lead <br />Participate <br />Quality Management Plan <br />and change. <br />D.1.5.1.1.3 Control Point <br />D.1.5.1.2 Project Planning (2.0) <br />D.1.5.1.2.1 Management Plans <br />Roles & Responsibilities <br />1 <br />Task <br />TYLER <br />CITY <br />(1.3) Control Point <br />• Implementation Phase Control Point <br />Lead <br />Participate <br />(1.3.1) Authorization to <br />Proceed to Planning Phase <br />• City confirms readiness to start project <br />planning <br />Share <br />Share <br />D.1.5.1.2 Project Planning (2.0) <br />D.1.5.1.2.1 Management Plans <br />CITY OF SAN MARCOS, TX PAGE 26 OF 62 <br />ERP PROJECT- FINAL SOW <br />Roles & Responsibilities <br />1 <br />Task <br />TYLER <br />CITY <br />(2.1.1) Review SOW /Complete <br />• Review /Define scope of project <br />Lead <br />Participate <br />Scope Management Plan <br />(2.1.2) Complete Baseline <br />• Define project - scheduling guidelines <br />Lead <br />Participate <br />Schedule Management Plan <br />• Validate go -live dates <br />• Determine blackout dates <br />(2.1.3) Complete Baseline <br />• Define quality and test plan and <br />Lead <br />Participate <br />Quality Management Plan <br />activities for project <br />(2.1.4) Complete Baseline <br />• Define communications for project <br />Lead <br />Participate <br />Communication Management <br />• Develop a plan for communications <br />Plan <br />between team members and all other <br />stakeholders <br />(2.1.5) Complete Baseline Risk <br />• Assess risks of project <br />Lead <br />Participate <br />Management Plan <br />• Develop a plan for prioritizing and <br />managing risks <br />CITY OF SAN MARCOS, TX PAGE 26 OF 62 <br />ERP PROJECT- FINAL SOW <br />