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D.1.5.1.3 Structural Foundation (3.0) <br />D.1.5.1.3.1 Chart of Accounts <br />D.1.5.1.3.2 Hardware & Software Installation <br />Roles & Responsibilities <br />Task <br />TYLER <br />CITY <br />(3.1) Chart of Accounts <br />• Discuss COA needs, Munis set up and <br />Lead <br />Participate <br />Analysis <br />options <br />Participate <br />Lead <br />Training <br />• Determine structure for COA <br />Build Chart <br />• Build Excel COA spreadsheet with new <br />Participate <br />Lead <br />Spreadsheet <br />structure <br />None <br />Own <br />Convert Chart <br />. Write and execute program to convert <br />Own <br />None <br />Spreadsheet <br />COA spreadsheet into Munis GL <br />Lead <br />Participate <br />Load COA <br />• Load converted COA into test database <br />Participate <br />Lead <br />Conversion in Test <br />for validation <br />None <br />Own <br />DB <br />Validate Converted <br />• Confirm that the COA details in the <br />Participate <br />Lead <br />Chart <br />spreadsheet match the converted data in <br />Munis <br />(3.5.2) Authorize COA to be <br />• City acceptance of COA <br />None <br />Own <br />loaded in Live DB <br />Load COA in Live <br />. The new COA becomes part of the live <br />Lead <br />Participate <br />DB <br />database <br />D.1.5.1.3.2 Hardware & Software Installation <br />D.1.5.1.3.3 System Administration <br />Roles & Responsibilities <br />Task <br />TYLER <br />CITY <br />(3.2) Perform Software <br />• Install server(s) <br />Lead <br />Participate <br />Installation & System Admin <br />. Install purchased software <br />Participate <br />Lead <br />Training <br />• Train City on system setup, <br />configuration and maintenance <br />Acceptance of <br />• City acceptance of installation and <br />None <br />Own <br />Installation <br />training <br />(3.3) Perform Verification Test <br />e Perform scripted test to validate <br />Lead <br />Participate <br />baseline software performance <br />(3.5.1) Acceptance of <br />• City acceptance of baseline test <br />None <br />Own <br />Verification Test <br />D.1.5.1.3.3 System Administration <br />D.1.5.1.3.4 Control Point <br />Roles & Responsibilities <br />Task <br />TYLER <br />CITY <br />(3.4) System Admin Training <br />• Train City on User ID's, permissions, <br />etc. <br />Lead <br />Participate <br />Build System Admin <br />Tables <br />• City adds Users, builds permissions, etc. <br />Participate <br />Lead <br />D.1.5.1.3.4 Control Point <br />CITY OF SAN MARCOS, TX PAGE 28 OF 62 <br />ERP PROJECT- FINAL SOW <br />Roles & Responsibilities <br />Task <br />TYLER <br />CITY <br />(3.5) Control Point for <br />Structural Foundation <br />• (3.5.1) Verification Test Script Sign -Off <br />. (3.5.2) COA Design Acceptance <br />Participate <br />Lead <br />CITY OF SAN MARCOS, TX PAGE 28 OF 62 <br />ERP PROJECT- FINAL SOW <br />