02.17.2015 Regular Meeting - Laserfiche WebLink

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City Council Meeting Minutes February 17, 2015 The Commission provided the following general recommendations: 1. Continue Annual Board & Commission Orientation to all new board members. Provide a more specific charge for long -term boards and Commissions. 2. Encourage the City Clerk Staff to conduct annual Staff Liaison training. This training should include information on the Open Meetings Act (OMA) and education on all Board /Commission Ordinances. 3. Require all board and commission members to complete Public Information and Open Meetings Trainings offered by the Attorney General's Office and obtain completion certificate 4. On an annual basis each board /commission should be provided a thorough orientation on its purpose from the ordinance which creates the board /commission; the production of an annual report; and be provided any material pertinent for their use. The assigned Staff Liaison should conduct this training. 5. Encourage diversity and minority leadership that is more reflective of the community. Encourage participation by historically under - represented populations. 6. Reduce the number of official boards and commission meetings to four (4) times per year when /where possible. The Commission requests this specifically for the Veteran Affairs Advisory Board. 7. Require an annual report of goals and accomplishments from every board and commission to the City Council. The report should be as consistent as possible to obtain accurate information about staff time expended and be attested by the commission chairman and staff liaison. This process would also assist future Sunset Commissions by providing a consistent set of annual report records for review. 8. Require all staff liaisons to place their meeting minutes on the City's website. This will create more transparency and allow easier access of these documents for the citizens of San Marcos. 9. Require applicants to have a current application on file prior to appointments being made to determine eligibility. The Commission also provided the following Board and Commission recommendations: Airport Commission, continue without change, but the Commission recommends more public funding to provide better maintenance. Animal Shelter Advisory, continue without change. Arts Commission, continue without change. Cemetery Commission, continue without change. Charter Review Commission, continue without change. Citizen's Utility Advisory Board, continue without change. Comprehensive Plan Oversight Committee, continue without change, but the Commission recommends the Council review and simplify Preferred Scenario Map Amendments. Construction Board of Appeals, continue without change. Convention & Visitors Bureau, continue without change. Economic Development Board, continue without change, but the Commission recommends the Council amend the Ordinance to reflect current practices and relationships with entities that deal with economic development. Ethics Review Commission, continue without change. Historic Preservation Commission, continue without change. Housing Authority, continue without change. City of San Marcos Page 2