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a) Two reproducible documents, one in Pdf format and one in CAD format, and three <br />copies of all PS &E. All plans will be ledger size. All scalable plans will have a graphic <br />scale -bar on each individual sheet; <br />b) One reproducible document in Word format and three copies of the completed final <br />Bid Items and Specifications; <br />c) Provide a final cost estimate to the City in Pdf and Word or Excel format; <br />d) Design plan view sheets, design standard details and design specifications at 100 % <br />complete; and <br />e) All design documents, including all master CAD design files, sheet files, calculation <br />files (including hand calculations, spreadsheet calculations, drainage input/output, <br />quantities, etc.) and any other documentation related to the project design. The <br />Architect will supply these documents in electronic format. <br />1.4 TASK 4 - BIDDING <br />The Architect will: <br />Bidding <br />1.4.1 Assist the City in the distribution of the bid documents to prospective bidders and the <br />issuance of addenda (if any) following the City's prior approval. <br />1.4.2 Assist the City in obtaining bids, tabulating bids, preparing bid tabulation forms, and in <br />awarding the contract for construction following the City's approval of the construction contract <br />documents and of the latest detailed final cost estimate of the Project. <br />1.4.3 Assist the City in the issuance of addenda (if any), and in conducting the pre -bid conference <br />with potential bidders. During the pre -bid conference, the Architect will describe the scope of <br />work, answer pertinent questions of potential bidders and City staff, address requests for additional <br />information and make all necessary clarifications and interpretations of the construction contract <br />documents. <br />1.4.4 Assist the City in reviewing all bids, the Statement of Bidder's Qualifications, financial <br />statements of bidders, lists of bidders' proposed subcontractors, and all other documents required <br />to be submitted with the bids for responsiveness and for bid amount. Architect will also verify <br />through reasonable investigation the financial and performance history documentation submitted <br />by the low bidder and second low bidder, and their references. The City will provide copies of all <br />of the bid documents to the Architect within one day from the date of receipt of bids and the <br />Architect will prepare a report of its review and evaluation, and include a written recommendation <br />for award within ten calendar days of receipt of the bid documents of the contract for construction, <br />or other action as may be appropriate. The City will make the final decision on the award of the <br />construction contract and the acceptance or rejection of bids. The Architect will provide technical <br />BRW San Marcos Fire Station No.4 <br />9 <br />