Laserfiche WebLink
Justice Information Services whether at rest or in transit. The Policy applies to every <br />individual, contractor, private entity, noncriminal justice agency representative, or <br />member of a criminal justice entity — with access to, or who operate in support of, <br />criminal justice services and information. <br />The term of this Agreement will commence on the Effective Date and will terminate <br />two (2) years after the date the City accepts the software as complete as defined in <br />Exhibit A. This Agreement will automatically renew for an additional two year term <br />unless terminated in accordance with Section 18. Extensions will be based upon a <br />satisfactory review of Contractor's performance, City needs, and appropriation of funds <br />by the City Council. In the event costs increase due to an automatic extensions, those <br />costs will be added using an Authorization of Change in Services Form (ACIS). Any <br />extensions beyond this four year period will be provided utilizing the City's ACIS form <br />included as Exhibit D. <br />4. CHANGES IN WORK <br />If, in the course of the Agreement, changes in work are proposed by Contractor <br />or the City, an informal consultation with the other party indicates that a change in the <br />terms and conditions of the Agreement may be warranted, Contractor or the City may <br />request a change in the Agreement. The changes must be processed in the following <br />manner: Contractor will forward a letter outlining the proposed changes, including any <br />changes in the fees or statement of work to the City. The letter should clearly describe <br />what services are to be provided. If appropriate, the letter will also describe what <br />existing screen or function should be changed and what capability is provided. City staff <br />will prepare the ACIS to the Agreement and submit it for approval and execution to the <br />Contractor and to the City Manager. Any approved ACIS to this Agreement will not <br />render ineffective or invalidate any unaffected portions of this Agreement. <br />5. COMPENSATION <br />5.1 The total fee payable to the Contractor for the Contractor's performance of <br />Services and the equipment it will provide as defined in Exhibit "A" will be $23,700.00 <br />per year after the first year. First year costs will be $30,380.00, as specified in Exhibit <br />C. No other compensation for the Services will be required except for those items <br />covered by subsequent Authorization in Change of Services to this Agreement. <br />Payment for the first year will be made after acceptance of the Project which is <br />expected to occur within 90 calendar days of installation and successful launch of the <br />Project. Payments for subsequent years will be due on the Effective Date of each <br />subsequent year, as applicable <br />5.2 The Contractor will not include Federal taxes or State of Texas limited sales <br />excise and use taxes in its invoices or vouchers and statement of costs. The City is <br />2 <br />