07271992 Regular Meeting - Laserfiche WebLink

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CITY OF SAN MARCOS BOARDS AND CO1\lMISSIONS SURVEY March 1992 I. Planning Commission Name of Board or Commission ~ Estim:J.te the number of hours your staff spends preparing for :J.nd staffing this board or commission. The pl:J.nning Commission meets twice a month. The amount of staff time depends on the case load of applications Eled with ùle City. Average staff time per month is estimated as follows: Intake of applications to the Planning Commission and coordination with applicantS: 32 hours Research of properties within 200' radjus and mailing of notifications (required by law): 12 hours PreparQ/ion of staff reportS, maps and background information: 54 hours Packer production including rM preparation of minuJes of pre>'ious meeting: 18 hours Scaff atlend:l1Ice at meetings 16 hours Follow-up after ;"eerings ro officially fWtify applicants of approvals or denials: 4 hours 3. Please list the :J.mount :J.nd types of information norm:J.lly cont:J.ined in the board or commission agenda packets. Agenda cover sheet; minutes of previous meeting; Planning Commission application; copIes of public hearing notification letters and lists, if applicable; map showing the location of the property and surrounding property; proposed subdivision plat; letters or petitions from persons in favor of or opposed to the request, if submitted to staff prior to the packet deadline; staff report including analysis of the issues and staff recommendation. 4. What types of issues :lre most commonly de:J.lt with by this bo:J.rd or commission? The Planning Commission handles the review of subdivisions (including subdivision master plans. short form subdivisions. preliminary plats and final plats); the review of site plans for land located within the San Marcos River Corridor; the review of Planned Development Districts (PDD); subdivision variance requests; Annually providing the City Council with a recommended Capital Improvements Program; serving in an advisory capacity to the City Council on matters of long-range city planl1in,g including revisions to the City's master plan, 5. Does this bo:J.rd or commission continue tG have a vi:J.ble role rcl:J.tcd to its ch:J.rge or :J.re there any duties that could be easily handled :J.t the st:llï level? Plc:J.se be specific. The Pl:1nning Commission plays a critical role in meeting its charge under State law and the City Charter. The only function which could be delegated to staff is the administrative approval of "minor plats". Section 212.0065 of the Local Government Code allows the City to delegate the approval of minor plats (involving four or fewer lots and no new streets or utilities) to a designated' staff member. The plat would only be sent to the Planning Commission if the staff member denied the applicant's request. Since State law provides for this administrative approval process, it would be a matter of amending our ordinance to allow that change. 6. Would the :J.ddition of these duties require more s¡:¡ff hours or personnel changes? The administrative approval of minor plats would save the staffs and the applicant's time since no Commission report or meeting would be required. The Planning Commission and the City Council could set any "administrative guidelines" that they desire to ensure the fair and consistent administration of the minor plat process. This Commission is staffed bv the Pl;:,nninn ::\nrt T1øvølrmmont ~or"i,..o~ nOI'\~rtm"nt