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low and moderate income applicants by identifying remedial and curative title/ownership actions <br /> to be undertaken by the applicant. Separate legal service providers are required for limited legal <br /> services and legal services. <br /> 1.1.17 Ensure that all limited legal services provided to an applicant are performed under the <br /> direction and supervision of one or more attorneys duly licensed and authorized to practice law <br /> in the State of Texas. Rates are subject to approval by the State Attorney General's Office. <br /> 1.1.18 Such provider of limited legal services shall obtain from each applicant and homeowner(s) <br /> to whom it provides legal services a letter agreement establishing engagement for limited <br /> representation only and that the funding of legal services by the City under this contract does not <br /> establish an attorney/client relationship between the applicant and the Contractor or the City. The <br /> subcontract and templates of the engagement agreements must be approved in writing by the City. <br /> ENVIRONMENTAL REVIEWS <br /> 1.1.19 With approval by the City, the Contractor will provide Tier 2 environmental reviews for <br /> eligible applicants upon the approval of the Housing and Community Development Manager. <br /> REPORTING <br /> 1.1.20 The Contractor shall submit regular Progress Reports to the City in the form, content, and <br /> frequency as required by the City. <br /> DOCUMENT MANAGEMENT <br /> 1.1.21 Store and retrieve applicant documents, applicant-related emails, written correspondence, <br /> training material, and Single Family Owner-Occupied Rehabilitation/Reconstruction Housing <br /> Program Policy and Procedures Manual; the Rental Property Reconstruction Housing Program <br /> Policy and Procedures Manual (along with information leading up to the policy and procedures <br /> decisions) in the City's electronic environment and the locked file cabinet located at the <br /> Community Development Office, 630 Hopkins Street, San Marcos, Texas 78666. All documents <br /> and materials are the City's property. <br /> 1.1.22 Document all communications with the applicants regarding the status of their <br /> application and subsequent related processes, requests for additional information, or problems <br /> that may arise in conjunction with the application in the system of record. <br /> 1.1.23 Calculate the amounts of assistance due to qualified applicants,prepare all documents <br /> related to the commitment and disbursement of this assistance by the City, and forward this <br /> documentation to the City. <br /> 1.1.24 Process, scan and upload documentation into the respective systems of record. <br /> 1.1.25 Perform periodic file inventory. <br /> 5 <br />