Res 2017-176/approving an agreement between the City and AECOM Technical Services, Inc., for the provision of professional services in connection with the Clarewood Drainage Area Improvements Project in an amount not to exceed $344,520.00

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REV 9 29 17 11. Coordinate with COSM and Hays County and submit appropriate permit applications for this work. Coordinate and receive comments from the permitting authority, address comments and resubmit application to obtain construction permit. 12. Submit two (2) sealed sets of the final construction plans, specifications and front end documents and one electronic version to the COSM for advertising the project for bid. Task 3000: Bid Phase It is anticipated the project will be bid as on construction project. The following tasks will be performed as part of the Bid Phase Services 1. Assist the COSM in the preparation of the "Advertisement for Bid" form and submit it to the COSM for publication in appropriate newspapers. The cost of publication of notices in local newspapers will be paid for by the COSM. Assist the COSM in advertising the project for bid. 2. Schedule, coordinate and attend a pre-bid conference for the project. Conduct a site tour for pre-bid conference attendees. 3. Respond to questions during the bid phase of the project and coordinate the issuance of documents. This task anticipates service will be provided until bids are received by the COSM. Issue contract addenda resulting from questions. It is anticipated one (1) addendum will be required for the project. 4. Evaluate bids received by the COSM, conduct a reference check for the potential low -bidder, and provide a recommendation of award to the COSM. 5. Prepare and submit one (1) electronic, two (2) Full Size and four (4) half-size copies of the conformed construction plans. Task 4000: Construction Administration 1. Attend a pre -construction conference between the COSM and the Contractor to discuss general and specific requirements of the construction contract. 2. Provide general construction contract administration support during the construction phase including communication with COSM management team, the Contractor, and subconsultants. Prepare, maintain, and distribute a, RFI log, a Shop Drawing Log, and a Change Order log. This service will be provided on an average of 2 hours per week for the 52 weeks for the duration of the construction contract. 3. Attend and conduct monthly progress meetings on-site. This proposal is based on conducting a total of 12 milestone meetings and/or progress meetings. The service will include the preparation of the meeting agenda and meeting summary minutes. Three (3) hours per meeting are allocated for this task, excluding travel and meeting minutes review time. 4. Perform routine site visits by design personnel to review progress of work performed by the construction Contractor. This service will be provided at the same time of the routine progress meetings, and is based on an average of 4 man-hours per month for the duration of the construction contract. During these site visits, the Engineer will observe the progress and quality of the executed work, and will determine, in general, if the work is proceeding in accordance with the Contract Documents. In performing this service, the Engineer will not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the work or material; he/she will not be responsible for the techniques of construction or the safety precautions incident thereto; and he/she will not be responsible nor liable in any degree for the Contractor's failure to perform the construction work in accordance with the Contract Documents. During these visits to the construction site, and on the basis of the Engineer's on-site observations, he/she will keep the COA informed of the extent of the progress of the work, and advise the COA (via email messages) of material and substantial defects and deficiencies in the work of contractors which are discovered by the Engineer or otherwise brought to the Engineer's attention in the course of construction. 5. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of materials and equipment, and other data which the Contractor is required to submit. The review of these Page 14 of/ 9