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4. Election Day polling locations are determined by the Contracting Officer in <br />consultation with the City and in accordance with the Texas Election Code. <br />The Contracting Officer shall arrange for the use of all polling places and <br />shall arrange for the setting up of the polling location including tables, <br />chairs and voting booths. <br />0. Election Night Reports. The contracting Officer shall prepare the unofficial and <br />official tabulation of precinct results under Section 66.056(a) of the Texas Election <br />Code. The unofficial tabulation of Early Voting precinct results and Election Day <br />precinct results shall be made available to the City via email as soon as they are <br />prepared and may be released under law, but no earlier than 7:00 pm on Election <br />Day. The tabulation reports may also be provided to other counties as necessary <br />for the election. As soon as reasonably possible, the Contracting Officer will post <br />all reports for public review on the Hays County Elections website at <br />www.co.hays.tx.us/elections. <br />P. Provisional Votes/ Determination of Mail Ballots Timely Received under <br />Section 86.007(d) of the Texas Election Code. The Contracting Officer, serving <br />as the voter registrar, shall retain the provisional voting affidavits and shall provide <br />the factual information on each of the voters' status. The Contracting Officer shall <br />reconvene the EVBB after the election within the time set forth in Section 65.051 <br />of the Texas election Code for the purpose of determining the disposition of the <br />provisional votes. At the same time, the EVBB will review mail ballots timely <br />received under Section 86.007(d) of the Texas election Code to determine whether <br />such will be counted and to resolve any issues with such ballots. <br />Q. Canvass Material Preparation. Promptly after determination of the provisional <br />votes and resolution of any mail ballots, the Contracting Officer shall work with <br />the EVBB and tabulation supervisor to tally the accepted provisional votes and <br />resolved mail ballots, amend the unofficial tabulations, and submit new official <br />tabulations to the City. These reports will serve as the canvass materials for the <br />City. <br />R. Custodian of Election Records. The election records will be submitted to the City <br />except for those records that must be maintained by the Contracting Officer as <br />Voter Registrar in accordance with Section 66.051 of the Texas Election Code. The <br />Contracting Officer is hereby appointed the custodian of voted ballots (which in the <br />case of the ballots cast on the Verity Duo Hybrid voting system consist of the <br />paperbackup) and shall preserve them in accordance with Chapter 66 of the Texas <br />