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City Council Meeting Minutes November 19, 2019 <br />• Enables back up when employees on leave <br />• Enables cross training/resource sharing <br />• Combined warehousing enables greater uniformity of process/control <br />• Encourages tighter team coordination <br />• Conducive to expanding call center hours <br />• More effective disaster response/outage management <br />• Cross Departmental functions improved <br />The Historic Facility Planning/Estimates were provided: <br />• Conducted over 2008-2019 period (estimates of need and costs from four <br />different firms in seven efforts) <br />• Significant increase in employees over the period with associated vehicles, <br />equipment, material <br />• Several reorganizations of departments and divisions <br />• Spanned multiple LDC versions <br />• All costs are estimates with no detailed design in place. Some include <br />financing costs for P3 option. <br />• Various contingency % included in estimates <br />Mr. Taggart provided the estimate differences between the firms PGAL and <br />Jacobs: <br />• Site work concrete vs. asphalt and masonry wall/wrought iron fencing added <br />approximately $3.6 M to Jacobs estimate <br />• Utility, Crew, Wash bay, Warehouse, Storage added approximately $3.3 M to <br />Jacobs estimate <br />• Design Contingency, General Conditions, GC fees, Permits, Bond costs <br />added approximately $6.5 M to Jacobs estimate <br />• Higher allowance (10%) for Soft Costs, Contingency and FF&E added <br />approximately $4 M to Jacobs estimate <br />Heather Hurlbert, Finance Director, provided the Financial Capacity Analysis. <br />Mr. Taggart provided the facility capacity/life/growth profile: <br />• The facility will be designed to house the 2021 staffing level space <br />requirement with associated parking, vehicle needs, and equipment <br />• The facility site concept includes additional area for staff expansion and <br />building expansion room with additional square footage to serve a City <br />population of 110,000 (15 years) <br />• Future additional facilities could be at satellite locations or this location with <br />reallocation of existing parking, storage or other areas. <br />City of San Marcos Page 2 <br />