04.20.21 Regular Meeting - Laserfiche WebLink

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City Council Meeting Minutes April 20, 2021 Casey Soberon, Deliotte and Touche, LLP, provided the presentation regarding the recommendations for enhancements. These include the following: 1. Expenditure Review: Timely billing of invoicing 2. Drawdown Review: The City should consider amending this procedure to require City staff to draw down funds monthly to biweekly to better tie federal drawdowns to federal program expenditures occurring in the period. 3. Change Orders: The City should amend its current policies to create an internal control for ACIS for professional services. Federally funded Engineering contracts should include a not -to exceed amount that reflects the overall budgeted amount of services throughout the life of the project. City policy should be amended to reflect limitations and permissions for executing ACIS should the established not -to -exceed amount or scope of services change. CONSENT AGENDA A motion was made by Council Member Gleason, seconded by Council Member Gonzales, to approve items 3, 6, 7, 9, 10, 11, and 12. Items 4, 5, 8, and 13 were pulled and considered separately after the public hearings. The motion carried by the following vote: For: 7 - Mayor Pro Tem Derrick, Mayor Hughson, Council Member Baker, Council Member Gonzales, Deputy Mayor Pro Tem Scott, Council Member Garza and Council Member Gleason Against: 0 3. Consider approval, by motion, of the following meeting minutes: A. February 26, 2021 Budget Workshop Meeting Minutes B. March 2, 2021 Regular Meeting Minutes 6. Consider approval of Ordinance 2021-25, on the second of three readings, granting to Maxwell Special Utility District, formerly Maxwell Water Supply Corporation, the right, privilege and franchise to construct, install, extend, remove, replace, abandon, operate and maintain its facilities within the Public Rights -of -Way of the City of San Marcos, Texas for the transportation, delivery, sale and distribution of potable water; containing other provisions relating to the foregoing subject; providing for severability; including procedural provisions; providing for approval on three readings of the ordinance; and providing an effective date. 7. Consider approval of Ordinance 2021-24, on the second of two readings, authorizing the conveyance, at no cost, of City -owned lots located at 404 Broadway (also addressed as 501-503 Parkdale Drive), 300 Herndon, 318 Shady Lane and 207 South Comanche (also addressed as 213 South Comanche) to qualified buyers under applicable Community Development Block Grant (CDBG) and Home Grant Programs for the purpose of constructing affordable single-family homes using Grant Funds under such programs; authorizing the City Manager or his designee, to execute contracts, deeds and City of San Marcos Page 5