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DocuSign Envelope ID:Al FOD76C-8E37-4295-AO8C-9A99498B56F7 <br /> 0 111110 <br /> ■■■ haLff <br /> ■00000■ <br /> Project Scope <br /> Task l : Project Management and Coordination <br /> Halff project management activities shall include task leadership and direction, telephone and written <br /> communication, project status reports, project progress meetings, project invoicing, and personnel and <br /> data management among other general project management activities.Specific meetings beyond staff <br /> management coordination and regular communication include the following. <br /> a. Project Meetings <br /> i. Attend one (1) virtual project kickoff meeting with staff from the City. The meeting will be <br /> coordinated by the Halff Project Manager and is intended to discuss key items such as project <br /> schedule, budget, and any specific directives. Halff will provide a preliminary schedule of <br /> tasks. <br /> ii. Attend a total of three (3) in person two-hour workshops to refine the previously identified <br /> stormwater activities identified in Task 2b.i, ranking of hot spots identified in Task 3, and <br /> completion of CIPS from Task 4. Meeting minutes shall be submitted to the City Project <br /> Manager within two(2)working days after each meeting. <br /> iii. Attend up to four (4) virtual progress meetings over the course of the project schedule, to <br /> discuss project progress to date, data collection needs, evaluation of flood problem areas, <br /> stormwater CIP development and ranking, project schedule, etc. Meeting minutes shall be <br /> submitted to the City Project Manager within two(2)working days after each meeting. <br /> iv. Attend one (1) in person public meeting to gather input from the community and discuss <br /> process. This scope assumes this meeting will be in-person. Should a virtual meeting be <br /> needed due to pandemic restrictions, a virtual meeting will be conducted to gather <br /> information from the public. <br /> v. Attend one (1) in person City Council meeting to present process, findings, and <br /> recommendations and for the City to approve the SWMP update. This scope assumes both <br /> meetings will be in-person. Should a virtual meeting be needed due to pandemic restrictions, <br /> a virtual meeting will be conducted to gather information from the public. <br /> b. Administration <br /> i. Monthly project status reports shall be provided to the City with the monthly invoice. <br /> Progress may include notes regarding work completed in the preceding billing cycle, work <br /> expected to be completed in the next cycle, and any outstanding questions or issues for <br /> discussion. <br /> Task 2: Obtain and Review Local Data <br /> Data collection and model inventory taskswill generally include gathering,organizing,and reviewing of <br /> all data provided, both hard copy and digital format. Data shall be provided by the City,as well as from <br /> other sources such as Hays County, FEMA, and other consultants, if necessary. Data review tasks will <br /> generally include comprehensive analysis of all models, reports, record drawings,and GIS information to <br /> determine the accuracy and validity of each. Specific tasks for data collection include the following. <br /> 2 1 P <br />