Res 2024-111 approving an agreement with Garver, LLC, for services to update the San Marcos Regional Airport Master Plan in the estimated amount of $171,463.50

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Docusign Envelope ID:6235D262-566F-44E2-97FE-4F655390BCEC expected to be one (1) hour and will be attended by two (2) Garver personnel. The intended result of the meeting is to identify a preferred fuel farm and electrical vault location before proceeding with Task 3.5. Task 3.5— Updated Alternatives Report Based on the results of Task 3.1 through 3.4, Garver will prepare an addendum to the 2021 Alternatives Chapter of the HYI Airport Master Plan. The addendum will be in the form of a memorandum that will be attached as an appendix to the original chapter. The addendum is expected to be approximately twenty-five (25) to thirty (30) pages. This will also include the development of a new composite preferred development alternative for the Airport based on the results of the preceding project elements and the results of the HYI Gap Analysis project completed in 2023. Additionally, a two (2) hour virtual meeting will also be conducted with TxDOT Aviation to review the updated to the preferred alternative. Task 3.6— Public Open House Based on the results of Task 3.1 through 3.4, Garver will complete a public open house at the Airport. The intent of the public open house is to provide the public with an opportunity to review the draft alternatives and provide feedback on the proposed development plan. Garver will prepare display board (6 boards are assumed)showing the proposed development concepts for use at the public open house. The open house will be conducted in a single two (2) hour period and will be attended by two (2) Garver personnel. The open house will be conducted in a manner to allow participants to come- and-go as desired. A formal presentation will not be provided. ELEMENT 4—CIP AND FINANCIAL PLAN Task 4.1 — Prepare an Updated CIP/Financial Plan Chapter Garver will prepare an updated version of the CIP/Financial Plan Chapter based on the results of the preceeding project elements and the results of the HYI Gap Analysis and Pavement Analysis project completed in 2023/2024. Planning level cost estimates will be prepared for any projects not contained in either one of the aformentioned studies. Additionally, this CIP will include cost estimates related to taxilane rehabilitation on the existing main apron and security improvements to the existing fence line. Cost estimates from the previous studies (the 2021 AMP and the HYI Gap Analysis study) will be updated to reflect current year costs. All cost estimates will be planning level cost estimates that should be used for planning purposes only. An updated financial plan will be prepared that describes the proposed funding mechanisms to be used for each project. This task includes up to three (3) in-person or virtual meetings with City and TAP staff to formulate and revise the proposed CIP and Financial Plan. Each meeting is assumed to be up to two (2) hours. Additionally, a two (2) hour in-person meeting will also be conducted with TxDOT Aviation to review the updated CIP. Garver will prepare a new CIP/Financial Plan Chapter for the AMP. The new chapter is expected to be approximately twenty-five(25)to thirty(30) pages. This will also include the development of a near/mid- term (next 10 years) CIP graphic and a long-term CIP graphic. Appendix A- Scope of Services 5 of 7 HYI —Airport Master Plan Update Garver Project No. 2302305