Res 2025-106 authorizing a contract with Mansfield Oil, through the Sourcewell Purchasing Cooperative, for the provision of emergency response fuel, facility generator monitoring, and bulk fuel and fluids for use in city vehicles

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DocuSign Envelope ID: 103DC81A-DA34-4DDA-AAF4-6AAAB065D71F Table 10: Payment Terms and Financing Options Line Question Response* Item 51 Describe your payment terms and accepted payment Standard payment terms are Net 30 days from the date of invoice methods. though Mansfield can accommodate other payment terms at the request of the customer. Additional savings or charges may apply. Acceptable payment methods are as follows: 1. ACH Payment 2. Wire Payment 3. Electronic Funds Transfer (EFT) Authorization Agreement 4. Check 5. Credit Card (Processing Fee will be Assessed) 52 Describe any financing options available for use by Financing options are available for all Mansfield customers and are educational or governmental entities. handled on a case-by-case basis to determine what will work best for all parties involved. Mansfield will partner with Sourcewell participating entities to understand their needs and will present the best path forward. All financing options are contigent upon a credit approval process. In addition to offering financing opportunities, Mansfield's Consigned Fuel Program may be an appealing option for entities looking to free-up cashflow, obtain transaction-level reporting, and provide automatic accruals and cost distribution where necessary. The Consigned Fuel Program is tailored for savings goals and entity- specific requirements. Mansfield will help entities design a best- practice program, providing significant bulk fuel savings and accountability enterprise-wide. How the Mansfield Consigned Fuel Program Works: Mansfield owns the fuel inventory in a customer's fuel tanks and only bills the customer once it's pumped into the vehicle. With remote access to card readers and tank gauges, Mansfield inventory specialists track fuel levels to maintain adequate supply and tank compliance. Mansfield bills entities separately as they pump fuel into the vehicle, automatically delivering transaction details to support invoices. Agencies may allow other entities to use their tank or restrict access to just company-owned equipment, Mansfield can accommodate single or multi-agency billing on behalf of the customer. The program is streamlined, automated, and concise to help companies account for usage across multiple entities. 53 Describe any standard transaction documents that you The Mansfield Team provides partners with two important standard propose to use in connection with an awarded contract transaction documents. The first is the Site Survey Form, which is (order forms, terms and conditions, service level provided to customers to understand as much about their physical agreements, etc.). Upload a sample of each (as fueling sites as possible. Mansfield wants to provide all customers applicable) in the document upload section of your with safe service, and a big part of that process is understanding response. the equipment and layout of each location. This form enables participating entities to identify site contacts, equipment on location, preferred delivery times, etc. In addition, Mansfield also provides customers with a Mansfield Order Form. While not required, this detailed form can be completed by site personnel when they'd like to schedule deliveries. Mansfield has the capabilities and the experience to remotely monitor fuel tanks and inventory manage locations with ease, however, if customers choose to have a more hands-on approach, the Mansfield Order Form provides them with everything they need to request their fuel. Please reference both forms attached in the Documents section of our response. 54 Do you accept the P-card procurement and payment Mansfield will accept purchases on general p-card programs at a process? If so, is there any additional cost to Sourcewell fee of 3.5% based off the entire invoice amount. participating entities for using this process? Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville