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liii` brazos RFP 209-028 Hand Held Ticket Writer System 43 System After the ticket is issued an officer Based on the security access defined by the City, an officer Must have Application can add notes including sketches, can be allowed to add notes, sketches, photographs, etc. to Software and photographs. a citation record after the citation is saved. Most cities elect to lock down the fields that are pertinent to the charging document after the officer saves the citation, but allows officers to change all notes fields any time prior to the citation being sent to the court. 44 System The system will be able to add The Brazos Solution supports a virtually unlimited number of Must have Application user defined fields. user defined fields. These fields can be Software added/modified/deleted by the City via BuildIT. 45 System The Proponent will identify any The only third-party software that the Brazos Solution uses is Must Have Application third-party software products used MS SQL Reporting Services to build and display the reports Software within their system configuration. on the eCitation server. The report designer for Reporting Services is free with the license, and the license to Reporting Services is free when you own at least a standard version of the DBMS. The report writer is very flexible and fairly similar to the Crystal Reports report designer. 46 System The application will be able to The system can easily support up to 30 concurrent users. Must Have Application support up to 30 concurrent users We regularly have over 500 concurrent users on our hosted Software without system modification model today. 47 System The System must allow for The City can assign multiple security groups to any given Must Have Application multiple security roles for users user and that group would have different security roles. Software 48 System The City can fully customize the The City can add/delete/modify any print job on the system Must Have Application layout of the citation printout. via the web-based Print Designer. It is a drag and drop Software interface to creating/modifying all print jobs with no vendor intervention. 49 System The citation is printed on blank There is no requirement for pre-printed paper, but it always Must Have Application paper (no preprinted paper an option for the City. We do not recommend the pre- Software required) printed paper because with the current strategy, there is no cost associated with changing the print jobs. If the City desires to use pre-printed paper, they would have to reprint those citation blanks if any of the legalese ever changes. 50 System All system application software The Brazos model includes a one-time license fee and an Must Have Application (server, workstation, and annual recurring maintenance fee that includes all changes Software handheld) will be licensed as an at no additional cost. We do not charge based on number of enterprise agreement. users, transactions, officers, or population. Our fees are based upon the number of licenses, regardless of the size of the city. Brazos Technology will automatically provide the continuous upgrade path for the City to always stay current with the ticket writing software. In fact, with our maintenance agreement, the City will never have to 'buy' our software again. You will receive all bug fixes, upgrades, and new versions as part of our maintenance agreement for no additional cost. The ONLY additional software/services costs the City will have to pay in the future are for additional software licenses and to refresh the hardware. If the City desires a one-time fee for an enterprise license and unlimited software licenses, we would be happy to work with the City to determine this. 51 System The magnetic swipe or bar code The magstripe and/or barcode on a drivers license contains Must Have Application scan will auto populate the drivers information that is read by the system, parsed out into Software license information. different fields, and used to populate the fields on the citation screen.