Res 2025-188 Approving an on-call professional services agreement with Kimley-Horn and Associates Inc. for the the Transportation Master Plan Update Project.

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Docusign Envelope ID: BB4FCDA1-A564-4=-13116-E72FBD797168 1.4 Invoicing and Progress Reports The CONSULTANT will prepare and submit monthly status reports and regarding project schedule and critical tasks. The CONSULTANT will prepare monthly invoices. Deliverables: Monthly Invoices and Progress Reports 1.5 Project Team Status Meetings and Coordination The CONSULTANT shall conduct up to forty-eight (48) bi-weekly project team coordination meetings with the City to discuss study progress, key issues, and upcoming tasks including public outreach. An agenda will be provided one day in advance of each meeting. Meetings are assumed to be 0.5 hours in length and virtual or in -person. Except for the project kick-off meeting and other milestone meetings identified below, which will be in -person and up to 1.5 hours in length and be held in a workshop format to dive deeper into these specified topics directly with staff. The CONSULTANT will host up to six (6) staff workshops. Bi-weekly meetings will be attended by two members of the CONSULTANT's team. The CONSULTANT shall prepare meeting notes with key decisions and action items within seven calendar days after each meeting. The notes shall include Project Team members (present), decisions made, issues log (resolved issues and new issues), and action items (including the person responsible, due date, and completion date). Example milestone meeting (to be held in person) topics are summarized below and should only be considered example topics, but should not be considered the exact six workshop topics and are not limited to the following topics: • Project Kickoff • State of the City / Existing Conditions • Goals & Objectives • Needs & Opportunities • Rough Proportionality Assessment Kickoff • Transportation Design Criteria Manual Kickoff • Proposed Multimodal Network Review • Draft Projects & Recommendations; Project Prioritization • Implementation Toolkit / Draft Final Report Deliverables: Bi-weekly TMP Progress Meetings (48, hybrid format), Meeting Agendas and Notes, Staff Workshops (6) 1.6 SUB -CONSULTANT Management and Meetings The CONSULTANT will prepare and execute contracts for all SUB- CONSULTANTs for this project. The CONSULTANT will monitor SUB - City of San Marcos Kimley-Horn and Associates, Inc. TMP Exhibit B Scope of Services Page 4 August 21, 2025