Res 2026-099 Approving an angreement with BGE, Inc.to provide professional design and engineering services for the North Side 12-inch water connection project

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Docusign Envelope ID: B4237C90-FBOF-82E3-836F-A5CFD2F500AA C42 North Side 12 In Water Connection aka William Pettus Extension City of San Marcos Engineering Design Services Exhibit B Services to be Provided by the Engineer EXHIBIT B—SCOPE OF SERVICES TO BE PROVIDED BY THE ENGINEER Project Background The City of San Marcos (City) plans to construct approximately 3,550 linear feet of new 12-inch waterline along the proposed William Pettus right of way that runs from FM 110 to SH 21 in San Marcos, Texas. The project will be split into two phases: Phase 1 to be constructed joint bid through an interlocal agreement between the City and Hays County (County), and Phase 2 to be constructed by the City following the construction of the County project. The Phase 1 portion of the waterline will connect to an existing City waterline on the south side of SH 21 and run along the proposed William Pettus right of way. The Phase 2 portion of the waterline will begin along the proposed William Pettus right of way and connect to a future Whisper residential development on the north end. BGE, Inc. (BGE) has been engaged to provide design, bid, and construction phase services for the North Side 12-inch Water Connection aka "William Pettus Extension" (Project). During a scoping kickoff meeting on March 17, 2026, the City directed BGE to scope the design, bid, and construction phase services. BGE will utilize survey, geotechnical engineering, and environmental engineering services that were performed with the County roadway project, in addition to scoping additional survey, geotechnical, and environmental engineering services for portions of the project that are outside the limits of the County project. The design phase will be broken into 30%, 60%, 90%, and 100%design with the schedule following the County roadway project schedule. Scope of Services BGE has prepared the following Scope of Services for the completion of the Project. The various tasks and deliverables are to be performed and submitted in accordance with the Project's approved schedule. I. Design Phase Services 1. Project Management and Meetings a) Project Management: Communication and submittals to the City shall be directed through the team's Project Manager, unless specifically authorized otherwise. The project management activities shall include task leadership and direction, telephone and written communication, project updates and status reports, project schedule, and personnel and data management. b) Meetings and Site Visits: Meetings will include submittal discussions, schedule updates, and overall project coordination. BGE will supply meeting minutes within one (1)week following the meeting. i) Site Visits: One (1)2-hour site visit during 30%design phase is included in this task. ii) Monthly Project Meetings: It is assumed that the Project Design Phase will occur over a 15- month period with a monthly 1-hour virtual project meeting with City staff,for a total of 15 meetings, held via MS Teams. iii) Monthly Utility Coordination Meetings:Attend utility coordination meetings over a 15-month design period, for a total of 15 meetings, held via MS Teams. It is assumed that the County roadway project will handle coordination with utility companies to resolve conflicts for Phase 1 and City staff will handle coordination with utility companies to resolve conflicts for Phase 2. c) Coordination with the Whisper Development for connection of the Phase 2 alignment. 2