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<br />- <br /> <br />PTOI.:cdurcs l'R-l,3.4.5.f.. '" " <br />11/75 <br /> <br />INSTRUCTIONS FOR PREPARATION OF A <br />TEXAS TRAFFIC SAFETY PROGRAM PROJI:CT ':LAIH AND PERIODIC n.$poP',~ <br /> <br />~: <br /> <br />This document' provides instructions for the completion of <br />OTS forms PR-l,3,4,5,6, and 7; referred to collectively as <br />the -TEXAS TRAFFIC SAFETY PROGRAM CLAIM AND PERIODIC REPORT- <br /> <br />(Enelosures 1 thru 6). <br /> <br />~: <br /> <br />1. Project claims and periodic reports are required under <br />the terms of most Texas Traffic Safety Program contracts. <br />Three types of claim/report forms may be specified by <br />contract; these instructions shall be used if OTS form <br />PR-l is specified. <br />2. The OTS contract may require that project claim:! and <br />periodic: reports be aubnzitted monthly, or quarterly, or <br /> <br />one time (only). <br /> <br />3. The attachment forms (PR-3,4.5.'. and 7) shall be Bsswned <br /> <br />to be required unless the contract. (or other written <br /> <br />directions from OTS) states otherwise. <br />It is recommended that a copy of the project contract and <br /> <br />all changes thereto be reviewed before preparir.g a pro- <br /> <br />4. <br /> <br />ject claim and. periodic report.. <br />PREPARATION OF OTS FORM PR-l (Enclosure 1): <br />1. FINAL REPORT - Check the appropriate block indicating <br />whether or not this is the !!-!!!! report to be submitted <br />under this contract. <br />2. PROJECT TITLE - Enter the project title as shown on the <br /> <br />~. <br /> <br /><71'S ~ (>-4 ...... 12(75 <br /> <br />Page 1 of 11 <br /> <br />- <br /> <br />3. PROJECT NUMBER - Enter t.he project nwnber. as shown on <br />the contract, in the blocks provided. <br /> <br />4. r-10~THLY/QUARTERLY REPORT - Check the appropriate t1lock. <br />If the contract requires monthly reports. the claim and <br />report shall cover exactly one calendar month (or less. <br />-if at the beginning or end of the project); insert the <br />applicable calendar month and year. If the contract <br />quires quarterly reports. the claim and report shall <br />cover exactly one quarter (or portion thereOf) of a fiscal <br />year (Oct. I - Dec. 31, Jan. 1 - Mar. 31, Apr. 1 - June 30, <br />or July 1 - Sept. 30): check the appropriate quarter and <br /> <br />enter the calendar year. <br /> <br />5. EXPENDITURES FOR THE REPORTING PERIOD - <br /> <br />A. GENERAL: <br /> <br />1) ~ - Unless otherwise approved in._"'ritinq ~y <br />OTS, expenditures shall be recorded on 4 9!!!!. <br />basis; i.e., a cost shall be claimed in the period <br />during which it is actually paid. However, since <br />all costs eligible for reitnbursement under t.he con- <br />tract ~ be claimed during the period of the con- <br />tract. any allowable costs incurred during the con- <br />tract period, but paid after the contract period. <br />shall be c;:laimed during the final reporting period <br />(monthly or quarterly) of the contract. Example: <br />wages and/or employee benefits for the last week <br />(or month) of the project are frequently paid !!!.!!. <br /> <br />the end of the project; they should, however, be <br /> <br />Page i of 11 <br /> <br />" , <br /> <br />., <br /> <br /> <br />-l <br />.., <br />'" <br />...., <br />::: <br />n <br />VI <br />'" <br />...., <br />'" <br />.Q' <br /> <br />n <br />o <br />o <br />.., <br />9: <br />:::J <br />OJ <br />~ <br />o <br />:::J <br />~ <br />.., <br />o <br /><0 <br />.., <br />OJ <br />3 <br /> <br />VI <br />'" <br />:::J <br />3: <br />OJ <br />.., <br />n <br />o <br />III <br /> <br />':::i~ <br />~~ <br />l:l1 <br />:l-' <br />I r <br />~[... <br /><:, <br />