Res 2010-090 - Laserfiche WebLink

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1.1 PHASE 1 — INITIATION The Consultant will: 1.1.1 Visit each of the Project facilities /sites and meet with the stakeholders identified by the City who are involved in the management, use, and care of the selected facilities /sites. In addition, the Consultant will tour the existing facilities, sites and other city owned facilities that may be identified as having a bearing on the programming of future buildings, which may be recommended as a result of the Project. 1.1.2 Conduct a kick -off session with the Facilities Needs Assessment Steering Committee (the "Steering Committee ") to determine the basic Project parameters. Furthermore, in the kick -off session the participants will develop and prioritize a set of common goals, timelines, communication protocols and objectives consistent with the City's expectations for the Project. In addition, the Consultant will determine the extent of involvement of stakeholder groups, refine the Project schedule, and identify space in close proximity to the Project area that will be utilized by the Consultant for workshop sessions and a common area for on -site meetings as requested and directed by the City. Prior to the kick -off session, the Consultant will perform a preliminary or initial analysis of the demographics and growth trends for the City of San Marcos area. 1.1.3 Review data provided by the City, meet with the Project stakeholders identified by the City to initiate the evaluation process in a series of individual or group meetings to be coordinated with the City and the Steering Committee. 1.2 PHASE 2 — ANALYSIS The Consultant will: 1.2.1 Rely upon existing data, studies, visual assessments, reports, qualitative data and interviews in order to generate a realistic portrait of the Project area and consider outside forces that will influence the growth and location of the various departments and facilities in the study. 1.2.2 Divide the analysis of the existing facilities into the following three components: a) Needs analysis — will determine the departmental spatial requirements based on staffing and future programs. b) Facility analysis — will determine the condition and ability to accommodate either the current or future departmental functions of the existing facilities c) Site analysis — will analyze each facilities site for access, circulation, growth opportunities, adjacent uses, zoning, etc. 1.2.3 Determine the spatial requirements of each City department within the study for current need and future needs based on 5 -year increments to the completion of the study. In order to determine the need, the Consultant will use information accumulated from the stakeholder interview, the demographic analysis and other plans and assessments as provided by the City. Facility Needs Assessment Agreement Final 3