Res 2010-099 - Laserfiche WebLink

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timely manner, to initiate face -to -face contacts with real property owners. If the Consultant is not able to initiate face -to -face contact with real property owners, it will conduct negotiations via telephone, fax, email or mail. The Consultant will prepare and send an offer letter to each real property owner based upon the negotiated value and /or the City approved value. In addition, the Consultant will respond to real property owner inquiries within two business days of each inquiry. 1.5.2 Analyze the preliminary title report(s) to determine potential title problems and initiate recommended methods to cure title deficiencies. The Consultant will obtain all documents to transfer clear title as required by the City. 1.5.3 Provide a copy of the appraisal report for the subject real property exclusively to the real property owner or authorized real property owner's representative. The Consultant will maintain the original signed Receipt of Appraisal. 1.5.4 In the event the easement conveyance is acceptable to the real property owner, the Consultant will obtain the appropriate real property owner signatures for the subject parcel on an instrument conveying the easement to the City. The Consultant will coordinate property closings with the City and title company personnel. 1.5.5 The Consultant will initiate no less than three contacts with the real property owner. When the Consultant determines that acquisition of the property from the real property owner will not be possible, the Consultant will notify the City that an agreement cannot be reached with the real property owner. The Consultant will issu e a Final Offer Letter to the real property owner in a form approved by the City. If the real property owner agrees to the conditions of the Final Offer Letter, the Consultant will obtain the signatures of the real property owner(s) of the subject parcel on an instrument conveying the easement(s) to the City. Compensation owed to a real property owner by the City may be delivered or sent to the landowner by the Consultant. When the deadline for response by the real property owner, as established in the Final Offer Letter, has passed and the real property owner does not agree to the conditions of the Final Offer Letter, the Consultant will turn the subject parcel over to notify the City and prepare the condemnation package for eminent domain proceedings. 1.5.6 Advise real property owner(s) of the administrative settlement process (which includes closing, document filings, check issuance, etc.). Transmit to the City any written counter offer from the real property owner(s) including supporting documentation and the Consultant's recommendation with regard to administrative settlements. 1.5.7 Advise and provide expert witness testimony as requested. 1.5.8 As requested by the City, prepare written notification to the City of any environmental concerns associated with the real property to be acquired, which may require environmental mitigation /remediation. 1.6 TASK 6— CLOSING SERVICES LAN - Comanche 24 In Agreement 4