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1.3 TASK 2 - DESIGN PHASE <br />For each Project as assigned, the Engineer will manage the design phase of the Project to <br />ensure that the City's requirements are met regarding Project budget and scheduling as follows: <br />1.3.1 Assist the City in negotiating Consultant contracts. <br />1.3.2 Attend project meetings as required. <br />1.3.3 Monitor design progress with respect to schedule and budget. <br />1.3.4 Instruct the Project Engineer to modify/change design to meet City objectives and design <br />standards as approved by the City. <br />1.3.5 Review Consultant invoices and make recommendations regarding approval of payment <br />1.3.6 Perform QA/QC construction document review at 30, 60 and 90% submittals <br />1.3.7 Assist the City in connection with the City's responsibility for filing documents required <br />for the approval of governmental authorities having jurisdiction over any Project. <br />1.3.8 Provide the City with monthly Project Reports and weekly email updates. <br />1.4 TASK 4 - BID PHASE <br />For each Project as assigned, the Engineer will facilitate the bid phase of the Project as follows: <br />1.4.1 Conduct a pre-bid meeting and Project site walk-through(s) with the Project Engineer and <br />City staff. <br />1.4.2 Assist the Project Engineer in the issuance of addenda. <br />1.4.3 Assist the City in obtaining bids, tabulating bids, preparing bid tabulation forms, and in <br />awarding the contract for construction following the City's approval of the construction contract <br />documents and of the latest detailed final cost estimate of the Project. <br />1.4.4 Assist the City in reviewing all bids, the Statement of Bidder's Qualifications, financial <br />statements of bidders, lists of bidders' proposed subcontractors, and all other documents required <br />to be submitted with the bids for responsiveness and for bid amount. Engineer will also verify <br />through reasonable investigation the financial and performance history documentation submitted <br />by the low bidder and second low bidder, and their references. The City will provide copies of <br />all of the bid documents to the Engineer within one day from the date of receipt of bids and the <br />Engineer will prepare a report of its review and evaluation, and include a written <br />recommendation for award within ten calendar days of receipt of the bid documents of the <br />contract for construction, or other action as may be appropriate. The City will make the final <br />Bain Medina Bain Project Management <br />3