Res 2008-141 - Laserfiche WebLink

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1.3.4 Assist the City in reviewing all bids, the Statement of Bidder's Qualifications, financial statements of bidders, lists of bidders' proposed subcontractors, and all other documents required to be submitted with the bids for responsiveness and for bid amount. Engineer will also verify through reasonable investigation the financial and performance history documentation submitted by the low bidder and second low bidder, and their references. The City will provide copies of all of the bid documents to the Engineer within one day from the date of receipt of bids and the Engineer will prepare a report of its review and evaluation, and include a written recommendation for award of bid within ten calendar days of receipt of the bid documents of the contract for construction, or other action as may be appropriate. The City will make the final decision on the award of the construction contract and the acceptance or rejection of bids. The Engineer will provide technical (but not legal) advice in bid protest situations. It is assumed that this Project will be bid as one Project and at this time neither party anticipates that it will be necessary to re-bid the Project. 1.3.5 Have no authority to issue a Notice to Proceed to any Contractor. Construction Administration 1.3.6 Provide administration of the construction contract as set forth in the construction documents unless otherwise provided in this Agreement and incorporated in the construction contract documents. Engineer will not pursue a course of conduct which might jeopardize any of the City's rights hereunder. Minor deviations from the construction contract documents that do not affect the validity of performance bond(s) are permitted. 1.3.7 Be a representative but not an agent of the City during the construction phase, and advise and consult with the City and provide progress reports and advice to the City in writing; forward the City's instructions to the Contractor unless (1) Engineer is unavailable by telephonic communication or otherwise to issue instructions necessary for the proper progress and acceptance of work; (2) jeopardy to life and/or property exists; and/or (3) lack of instructions and/or unavailability of Engineer will result in, in City's opinion, harm to City, in which case instructions may be forwarded directly to the Contractor by the City; have authority to act on behalf of the City only to the extent provided herein and in the construction contract documents unless otherwise modified by written instrument in accordance with Section 12.1. Any instructions issued directly by City to Contractor will be promptly communicated to the Engineer if the Engineer was unavailable at the time of issuance of instructions. 1.3.8 Prepare, or cause to be prepared, and submit to the City a set of construction drawings showing changes in the work due to addenda and clarifications made during the bidding phase. The Engineer will submit these construction drawings in two full-size hard copy drawings, two half-size drawings, as well as electronic copies in Pdf and CAD formats. The Engineer will also provide the Contractor with up to three full-size sets and five half-size sets of construction drawings, as requested, at no additional cost to the City. 1.3.9 Assist the City in conducting a pre-construction conference with the Contractor, members of City's staff, representatives of affected utility providers, and federal and state agencies having Bury P-rtners- akrdfrge Booster Pump Project 6