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1.10.3 Perform general administrative duties associated with the Project, to include <br />monitoring /reporting, agendas /minutes, scheduling, general correspondence, office <br />administration, and invoicing. The Engineer will prepare and submit monthly progress reports <br />and invoices to the City for review and approval. <br />1. 10.4 Participate in meetings with the City to include: <br />a) One initial kickoff meeting; and <br />b) No less than one progress meeting per month. <br />1.10.5 Meet with the City's Project Manager periodically or as needed to update the City on the <br />progress of work. <br />1. 10.6 Prepare and submit for approval, the following items: <br />a) Monthly invoices in accordance with Article 4 of this Agreement and City guidelines; <br />b) All Project technical memorandums and task deliverables; and <br />c) All field data in Microsoft Access 2010 format. <br />1. 10.7 Provide all traffic control plans and measures to meet current Manual on Uniform Traffic <br />Control Devices ( "MUTCD ") codes. <br />1.11 TASK 11— MONTHLY PROJECT MEETINGS <br />The Consultant will: <br />1.11.1 Conduct monthly Project status meetings to exchange information with the City Project <br />Team, document meeting decisions and action items, assign activities to team members. The <br />Consultant will submit preliminary data, technical memorandums, and reports to the City for <br />review and comment. The monthly meeting that will provide a forum for discussion of the <br />following items: <br />a) Project strategy; <br />b) City and Consultant Project input regarding schedules and <br />deliverables; <br />c) Report and technical memorandum presentations; <br />d) Status of all field work; <br />e) Status of identified system defects; and <br />f) Status of all reporting and technical tasks. <br />1.11.2 Provide all meeting agendas, handouts, and presentation materials for the Project <br />meetings. The Consultant will provide facilities for the meetings or meetings will be held at a <br />specified City facility. The Consultant will provide minutes for all meetings. <br />Burgess and Niple, Inc. Engineering Services Agreement <br />9 <br />