Res 2010-156 (Tabled) - Laserfiche WebLink

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1.4.5 Utilitv Trackine Report. Create, provide and maintain a Utility Tracking Report spreadsheet, in Excel format, containing at a minimum the following information: 1) Name of Utility; 2) Contact Name /Address/Phone/E -Mail; 3) Type of Facility; 4) Utility Notification Date and Type; 5) Last Date of Contact; 6) Within ROW or Private Easement; 7) Eligible for Reimbursement; 8) Possible Conflict; 9) Potential Conflict Location Data Information; 10) Preliminary Relocation Cost; 11) Utility Agreement Process; 12) Date sent to Owner; 13) Date Received back from Owner; 14) Agreement Executed; 15) Utility Relocation; 16) ROW Acquired; 17) Construction Start Date; 18) Construction Complete Date; 19) ROW Cleared; and 20) Comments Section. 1.4.6 Preliminary Design Packaee 1) Prepare Certified Return Receipt Notification Packages for identified utility companies. 2) Prepare notification Letters on TxDOT letterhead (template provided by TxDOT) signed by the TxDOT ROW Administrator notifying each utility company of the Project, listing the limits of the Project, estimated construction cost, letting date and date and time of the Preliminary Design Meeting to be held at the TxDOT Austin District or Area Office. The Engineer will request from utility companies, the provision of utility block maps, record drawings, as- builts and any other information the companies may have pertaining to their existing facilities within the Project limits. This meeting follows the Utility Cooperative Management Process, (Process Activity IIl) and will serve as the Utility Kick -Off Meeting. 1.4.7 Utilitv Assemblv Packages. 1) Determine which utilities will conflict with highway construction or the TxDOT "Utility Accommodation Rules" (UAR). Assist utility companies in the preparation of required agreements associated with the funding of adjustments and the occupation of state ROW. HDR — Loop 82 Project Agreement 13