Res 2010-156 (Tabled) - Laserfiche WebLink

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5) Advanced Funding Agreements "AFA "; and 6) Engineer's research to determine the existence of any other agreements TxDOT or local agencies have entered into with others regarding the adjustment of utilities. 1.4.11 Utility Eneineering. Assist in identifying utility conflicts, coordination, compliance with the UAR, and resolution of utility conflicts. Coordinate activities with TxDOT, or its designee, to facilitate the orderly progress and timely completion of the City's design phase as follows: 1) Potential Conflict Location Datasheet - Establish a conflict list of utilities that are in direct conflict with the proposed design. This list will note conflicts by station number right or left, note what the utility is in conflict with such as pavement, storm sewer, bridge layout, retaining wall, or other roadway designed feature. 2) Public. Initial Proiect Notification and Individual Meetings with Utilitv Companies. Establish contact with existing utility companies within and adjacent to the Project limits and set up utility coordination meetings to discuss concepts and options for construction. a) Set agenda for coordination meetings and submit to TxDOT's ROW Utility Coordinator, TxDOT's Area Engineer or representative and the City, and the roadway Design Engineer (whether TxDOT or TxDOT's Consultant/Consultants), for review and comment 48 hrs prior to a scheduled meeting. b) Establish and promote the desired agenda and methodologies for utility construction within the Project limits as directed by the City and TxDOT. The promoting of utility rights as part of the Project will be discussed and approved by TxDOT and the City prior to any meetings with the utility companies /owners. 3) On -Site Visits - Complete an on -site visit to ensure familiarity with existing conditions and Project requirements. 4) Proeress Meetings - Meet with TxDOT ROW Utility Coordinator, Area Engineer or representative, and the roadway Design Engineer and the City periodically (up to 8 meetings) to coordinate the work effort and resolve problems and prepare a written report of each meeting. The participants will review: a) Activities completed since the last meeting; b) Problems encountered; c) Late activities; d) Action items as required or as needed by the next progress meeting; e) Action items to be delegated or assigned accordingly; f) Solutions for unresolved and /or anticipated problems; and g) Information or items required from other agencies /consultants; 5) Review of Utilitv's Proposed Adiustments a) Evaluate Alternatives - Evaluate alternatives in the adjustment of utilities balancing the needs of the City, TxDOT and the Utility. b) Review Estimates and Schedules - Review the utility adjustment estimates for reasonableness of cost and the timely scheduling of the adjustment. HDR — Loop 82 Project Agreement 15