Res 2005-053 - Laserfiche WebLink

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Draft 4/14/05 g) h) i) File the Lis Pendens including the cause number with the Hays County Clerk's Office. Upon assignment of a court, file the Order Appointing Commissioners with the judge retaining a copy of the Order for the files. Following appointment of Special Commissioners by the County Court at Law judge, secure the following documents: Oath of Commissioners signed by the Commissioners, Order Setting Hearing, 2 copies of the Notice of Hearing signed by the Commissioners. File all originals with the court and send copies marked "copy" to the City and City's outside legal counsel. Send a copy of the petition to the title company so that the title company can make sure the appropriate parties were joined and that no changes in title have occurred. Set the commissioners hearing after the updated appraisal has been submitted, if there is no change in value. If there is an increase in value, the Consultant will make a revised offer and a final offer letter and submit a copy of the final offer letter to the City. Send a written notice to the City's legal counsel so that a conference room or court room may be reserved for the hearing. Coordinate the hearing date with the City's legal counsel, the Consultant's sub consultant appraiser, the City's representative(s), three Commissioners, and a court reporter. Coordinate a pre-hearing conference prior to the hearing (the day before or earlier) to discuss facts ofthe case with the City's legal counsel, the Consultant's sub consultant appraiser, and the City. After the hearing is set, serve Notices of Hearing to the indicated parties at least 11 days prior to the Commissioner's hearing. Once the notices have been served, file the original notices with the court and send copies stamped "copy" to the City and City's legal counsel. Send a reminder letter 2-3 weeks in advance to the City's legal counsel, the appraiser, three commissioners, court reporter, and the City concerning hearing dates. j) k) 1) m) n) 0) p) q) r) 1.10.2 Provide post-hearing support to the City as follows: a) For the hearing, prepare TxDOT Form RTE 73 and Special Commissioner's time sheets. Submit TxDOT Form RTE-73 to the City. b) Obtain the signatures of Commissioners on the Award of Commissioners and file with the court for the judge's signatures within 48 hours of the hearing. c) Give timesheets to the judge. The judge will determine the amount paid to the Commissioners. d) Obtain and distribute 3 certified copies of the Award of Commissioners as follows: 1 certified copy to the title company with a request for a commitment, 1 certified copy to the City's legal counsel, and 1 certified copy to the City with the commitment to request the check in the amount of the Commissioners Award. 8