Res 2005-105 - Laserfiche WebLink

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The City of San Marcos Facilities Service Contract Contract Standards, (b) failure to operate the Facilities in accordance with the Contract Standards; (c) the Company's Willful or Negligent Act, Error or Omission misconduct, or (d) Company Breach. (E) Pavment for Corrective Maintenance. In the event that Corrective Maintenance is eligible to be reimbursed by the City pursuant to subsection (C) hereof, such amounts shall be available from the Corrective Maintenance Budget only upon prior authorization of the City, except in the case of an emergency, and shall be Cost Substantiated. In connection with emergencies, the Company shall notify the City of the nature and cost of the expense by the end of the next business day following the end of the emergency condition. The Company, as part of the monthly report required under Section 7.17 hereof, shall include an itemized accounting of the Corrective Maintenance expenditures that occurred during the applicable Billing Period. For each expenditure item over $100, the Company shall list the name of the item, a description of the item, the name and city/state location of the vendor, the vendor's and the Company's purchase order numbers, and the amount of the expenditure. For items under $100, the Company shall include the name of the item, a description of the item, the vendor's name and city/state location, and the amount of the expenditure. The monthly report shall also include the total sum of Corrective Maintenance expenditures year-to-date, the amount of the Corrective Maintenance remaining, and a forecast of year-end actual Corrective Maintenance expenditures. The Company shall provide additional Corrective Maintenance expense justification and detail as requested by the City in connection with individual Corrective Maintenance items or monthly reports. The Company shall provide the City written notice when the Company has exhausted 80% of the Corrective Maintenance Budget for a particular Contract Year. At the end of the Contract Year, all unspent Corrective Maintenance funds shall revert to the City. If justified and approved Corrective Maintenance expenditures exceed the Corrective Maintenance Budget, the City shall provide additional funds for the Corrective Maintenance in sufficient time to pay the expenditure by the date the invoice is payable. (F) Spare Parts. The Company shall maintain a spare parts inventory in accordance with Good Industry Practice. (G) Facilities Optimization. Throughout the Term, the Company will periodically evaluate operation and maintenance efficiencies and will make adjustments to its operating procedures as reasonable and necessary with the goal of operating under optimized conditions. SECTION 9.2. PROCEDURES TO ASSURE SUFFICIENCY OF COMPANY MAINTENANCE. REPAIR AND REPLACEMENT WORK. The parties shall work together to ensure that an initial evaluation of the Facilities, equipment, assets, expendable supplies and spare parts shall be performed within 45 days of the Contract Date for the purpose of 65