Res 2005-105 - Laserfiche WebLink

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The City of San Marcos Facilities Service Contract establishing the baseline schedule of the appearance and general condition of the structures and the quantity, appearance and general condition (including functionality) of equipment, supplies, chemicals and spare parts. The Company will lead the evaluation and the City will have a qualified person participate in the evaluation process. The parties shall also jointly perform an exit audit of the condition and functionality of the Facilities will be performed in the fmal Contract Year or upon termination of this Service Contract if terminated prior to the final Contract Year. The purpose of the evaluations shall be to establish an information baseline for determining compliance by the Company with its maintenance, repair and replacement obligations under this Article. The evaluations of the Facilities shall determine and establish the existing state of repair of the Facilities. As part of each evaluation, the parties shall digitally photograph and prepare an itemized inventory of all property constituting the Facilities. In addition, the Company will provide, and the City will approve, the form for documenting the results of the evaluation. The Company will compile the documentation and photographs into a report that, following the City's review and concurrence, will serve as the documentation of the initial evaluation. The exit evaluation will be conducted in the same manner as the initial evaluation and an exit report will be created comparing the initial evaluation results to the exit evaluation results. In the event that the parties cannot agree on the results of the initial or fmal evaluation, an Independent Evaluator shall be appointed. The Company shall ensure that the Facilities are in at least as good a condition as when turned over to the Company, reasonable wear and tear excepted. The Facilities will be maintained, repaired and replaced in a manner which will result in the Facilities being tumed over to the City in good working order and which avoids the necessity for the City to undertake an overhaul of the Facilities when assuming management responsibilities at the end of the term of the Service Contract. In addition, the Company shall ensure that the inventory at the end of the Term shall be equal to the inventory at the beginning of the Term. SECTION 9.3. PERIODIC MAINTENANCE INSPECTIONS. (A) Annual Maintenance Inspection. The City may, upon reasonable written notice, perform an inspection of the Facilities and relevant records of the Company each Contract Year to determine compliance with the Contract Standards generally. The Company shall cooperate fully with the inspections, which shall not interfere unreasonably with the Company's performance of the Contract Services. (B) Full Scale Triennial Inspections. Every full third Contract Year there shall be a full-scale inspection and review of the state of repair, working condition and performance capability of the Facilities. The inspection and review shall be performed by or on behalf of the City at the City's expense, and shall take place at such time as the City shall determine upon three months' written notice to the Company. The principal purpose of the inspection and review shall be to permit the City to ascertain on a comprehensive and focused 66