Res 2011-072 - Laserfiche WebLink

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City staff by displaying the most recent information and automatically removing it when it is no longer relevant and will save City staff time while guaranteeing that the City's homepage is up -to -date. 17. Emer2encv Homenaiie Alert In the case of an emergency, it is extremely important for the City to reach out to residents in the most efficient way possible. The Vendor will provide an emergency homepage alert that will notify the City's Website users of important emergency information. The notice can be easily customized and can be prepared in advance with common evacuation or shelter information. The emergency homepage alert would prominently cover the main area of the homepage so users would not miss it. 18. e- Notification Include an email based e- Notification tool that will increase communication, draw in more repeat users, and get important information out quickly. This tool will provide the City with a sign -up box allowing users to add their email addresses to receive important notices, and set their preferences for the e- Notifications they would like to receive. Each registration is verified via a confirmation email that the user must respond to in order to complete the registration process. This same mechanism allows each user to change preferences including opting out from subscription lists. To better manage the e- Notification process, City staff will see how many subscribers there are for each category, plus edit subscriber information and export the subscriber database for use in other systems. The e- Notification tool will also integrates with the Calendar, Job Postings, RFP Postings, and News and Newsletter components, giving the City the ability to broadcast event and news content from the City's Website to the City's subscribers. There is no need to recreate the content. This integrated approach enables users to sign up for different types and categories of content on a single subscription page in order to have it delivered directly into their email box. 19. e- Procurement Svstem Provide the Vision e- procurement system that is an advanced application with the tools the City needs to manage its bidding process. This system includes tools for supervising vendors, addendums, questions and answers, posting bid opportunities, and accepting online bids. The tool also features: a) Vendor registration and management tools; b) Bid opportunity posting; c) Online bidding, including uploading and encryption of proposals and other documents; d) Automated tabulation; 27 Web Redesign and Content Management System