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RFP 211 -037 Description Project Award Utility (Telco) Orders Placed Implementation Conference Municipal Building Conversion SMEU Conversion Grant Harris Building Conversion Police Department Conversion Point -to -Point T1 Conversion Date Tuesday, June 21, 2011 Friday, June 24, 2011 Wednesday, June 29, 2011 By July 29, 2011 By July 29, 2011 By July 29, 2011 By July 29, 2011 By July 29, 2011 G. IMPLEMENTATION CONFERENCE: The City will hold an implementation conference on Wednesday, June 29, 2011 at the Technology Services Department, Municipal Building — 1St Floor, 630 E Hopkins Street, San Marcos, Texas to coordinate installation requirements and schedules, and determine if contingency plans are necessary, and discuss all aspects of the Project. The successful proponent's representatives at this meeting will include the operations manager, project manager, primary technician, and the authorized representative who prepared and submitted the proposal. The successful Proponent will take written minutes during the implementation conference and will distribute the record of the meeting to all attendees. H. IMPLEMENTATION PLAN /SCHEDULE: 1. Implementation Plan: Proponents will submit, with their proposals, written implementation plans outlining the steps preceding the installation and activation of services; including any required equipment and /or cable (See Section 6.E.). 2. Implementation Schedule: Proponents will submit proposed implementation schedules, with their proposals, showing required tasks for all major milestones of the Project. Milestones will include, but not be limited to, implementation conference, delivery dates, completion of cabling, operational dates, test dates and final approval dates. The final schedule will be finalized during the implementation conference (See Section 6.E.). I. COMMENCEMENT OF WORK: Prior to commencing work, the successful Proponent will notify the City that work has begun onsite, and the successful Proponent's technician will not leave the site without informing the City of the status of the job, the reason for leaving, and expected time of return. J. ACCEPTANCE OF PROJECT: The acceptance period is defined as the ten (10) business days from the date of installation and activation of the Project wherein the City will determine whether the Project has been satisfactorily completed and is suitable for acceptance by the City. The City will evaluate the Project prior to acceptance based on the following: 1. Acceptance of the Project is contingent upon overall compliance with the requirements of this RFP, as well as the quality of installation and condition of 5