Res 2011-094 - Laserfiche WebLink

Home Browse Search

RFP 211 -037 purchases and payment transactions will be made directly between the successful Proponent and the requesting entity. Any exceptions to this requirement must be specifically noted in the proposal response. K. "GREEN" PROCUREMENT: It is the City's objective to be proactive with regard to the environment. The City encourages "Value Purchasing" of environmentally friendly products. Proponents are encouraged to clearly identify any green solution in their proposals or a proponent may propose a separate alternative "Green" solution proposal, in a separate envelope marked "Green Solution ". The Green solution alternative proposal will meet the minimum performance, and delivery standards. L. PROTESTS: A protest to the City's consideration of any proposal must be submitted in writing and received by the Purchasing Manager no later than 5 calendar days after the proposal due date. A written reply to the protest will be sent to the protesting proponent by the City's Purchasing Manager. The protest must contain: 1. Identification of the statute or procedure that is alleged to have been violated; 2. A precise statement of the relevant facts; 3. Identification of the issues to be resolved; and 4. Aggrieved party's argument and supporting documentation. M. PRE - PROPOSAL CONFERENCE: A pre - proposal conference is scheduled for all prospective proponents on April 12, 2011 at 2:00 p.m. DST in the Human Resources Training Room, Municipal Building — 1St Floor, 630 E Hopkins Street, San Marcos, Texas. Proponents are highly encouraged to attend this conference. Proponents will make their attendance a matter of record by completing a sign -in roster identifying the prospective proponents by the name of the Proponent business and the title of the attending proponent representative. 1. The purpose of the pre - proposal conference is to: a) Insure proponents have a clear understanding of the City's needs; b) Insure the accuracy of specifications, descriptions, and solicitation terms, conditions, and documents; and c) Identify any problems which might prevent the City from obtaining the proper services at a fair and reasonable price, or any issues that inhibit a fair and accurate solicitation or restrict competition. 2. Any changes resulting from the pre - proposal conference affecting specifications, the scope of work, or which may require an extension to the proposal due date will be reduced to writing in the form of an addendum to this solicitation. 15