Res 2011-094 - Laserfiche WebLink

Home Browse Search

RFP 211 -037 N. CONTRACT PERIOD: The successful Proponent will be awarded a contract for a two (2) year period after acceptance of the completed installation and activation, as described in Section 4.J. O. OPTION TO EXTEND: This contract will automatically extend for eight (8) additional one (1) year periods, provided all terms and conditions remain in full force and effect except the contract period being extended. The City reserves the right to not to extend the contract and notify the successful Proponent by issuing a written notice no sooner than one hundred and twenty (120) days prior to the expiration of the contract. The total period of this contract, including all extensions as a result of exercising this option, will not exceed a maximum combined period of ten (10) years. P. CITY'S PAYMENT TERMS: Charges for installation and activation services will be paid when all installation criteria is met as described in this RFP and when acceptance is completed as described in Section 4.J. Recurring charges will be paid on a monthly basis after acceptance of services as described in Section 4.J. Q. GUARANTEED PRICING: The City reserves the right, upon contract award, or for a period of two (2) years from date of acceptance, to purchase additional service(s) under the terms and conditions detailed in this RFP and at the rates quoted in the Proponent's proposal and eventual contract. R. PERMITS AND FEES: The successful Proponent will pay all fees and purchase and pay for all permits required for the installation and implementation of the materials and labor necessary for this Project. S. SUBCONTRACTORS: The successful Proponent will submit subcontractor information for approval by the City before the subcontractor will be allowed to commence any portion of the work. The successful Proponent is fully responsible to the City for all subcontractor employees. All subcontractors will be paid in full by the successful Proponent prior to system acceptance by the City. T. PERSONNEL CHANGES /CONFLICTS: All personnel assigned to this Project by the successful Proponent will remain assigned for the Project's duration, unless the employee leaves employment of the successful Proponent, or the City requests a change of personnel. The City reserves the right to remove an employee of the successful Proponent from the location if, in the City's sole discretion, the employee is deemed incompetent, negligent, or offensive, or has engaged in misconduct according to the standards in the City's handbook. The successful Proponent agrees that the City will not be liable for any damage or cause of action arising from the removal of an employee of the successful Proponent, and agrees to indemnify, defend and hold harmless the City for causes of action or damages brought by successful Proponent's personnel against the City which arise out of such removal. 16