Res 2011-140 - Laserfiche WebLink

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Deliverables: Electronic and hard copy deliverables provided in Task 13 — Draft Report. The report will provide tabular and graphical listings of the pipe segments inspected during this operation, as well as any defects noted during this operation. The videotapes, DVDs, and inspection data sheets shall also be provided to the City. Task 9 — Public Relations This task provides project information to City of San Marcos customers. The goal of this task is provide information to the general public and minimize customer questions and complaints. Develop notification system for field tasks including, but not limited to: • Door hangers for smoke testing • Community meetings with concerned citizens • Development of public relations letters and other documents • Integration of the City's public relations philosophy into the overall public sector communications program Assumptions: Door hangers for smoke testing will be distributed 24 hours prior to smoke testing in a particular area. ENGINEER will prepare for and attend a maximum of two public meetings regarding the project. All field personnel will be identifiable as working for ENGINEER or one of its sub consultants, and will carry a statement from the City indicating that the work is being performed for the City. Required from Others: The City will provide approval for the smoke testing door hangers. City personnel will attend and chair any community meetings and provide input as to the meeting content and format. The City will provide approval for any public relations materials prepared for distribution as a portion of this task. The City will also provide input and approval regarding the content for the project web site. Deliverables: Smoke testing door hangers. Materials (slides, presentation boards, etc.) for community meetings as required. Public relations materials as required. Task 10 — Project Management and Administration This task consists of supervision of sub consultants, project administration and management, scheduling of field tasks, and general management and supervision of field personnel. It also includes the quality assurance /control of all fieldwork, data management and security, data collection activities, engineering evaluations, and report preparation. Assumptions: ENGINEER will prepare and submit for approval, the following items: • Monthly invoices • All project technical memorandums and task deliverables • All field data shall be submitted to the City in Microsoft Access 2007 format ENGINEER will provide management, supervision, and coordination of all engineering and field tasks. Required from Others: The City shall provide input and review regarding the overall progress of the project and information regarding any potential changes in scope of the project or other changes to the nature of the project. Deliverables: ENGINEER will provide all project schedules, updates, status reports, and invoicing City of San Marcos, Texas Portions of Basins 10 Assessment Page 6 Project Work Plan 11/8/2011