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<br />I <br /> <br />I <br /> <br />1 <br /> <br />Descri tion <br />RFP's Advertised <br />Pre- ro osal Conference <br />Pro osal Due Date <br />Pro onent Presentations <br />Pro'ect Award <br />Utilit Telco Orders Placed <br />1m lementation Conference <br />Ho kins Street Conversion <br />SMEU Conversion <br />Parks & Recreation De artment Conversion <br />Police De artment Conversion <br />Point-to-Point T1 Conversion <br /> <br />Date <br />Sunda ,December 18, 2005 <br />Tuesda <br />Janua <br />Tuesda <br />Tuesda <br />Tuesda <br />Tuesda , March 20, 2006 at 1 :00 .m. <br />Frida , March 24, 2006 after 5:00 .m. <br />Saturda ,March 25, 2006 <br />Tuesda ,March 28,2006; after 5:00 .m. <br />Wednesda ,March 29,2006; after 5:00 .m. <br />Tuesda ,A ril 4, 2006; after 5:00 .m. <br /> <br /> <br />D. PRE-PROPOSAL CONFERENCE: A pre-proposal conference is scheduled for all <br />prospective proponents on January 3, 2006 at 10:00 a.m. at the City Hall Council <br />Chambers. While this pre-proposal conference is not mandatory, it is in the proponent!s' <br />best interest to attend since it is the only time the proponent will be allowed to review the <br />switch room layout prior to proposal due date. Proponents will make their attendance a <br />matter of record by completing a sign-in roster identifying the prospective proponent, name, <br />and title of their attending representative. <br /> <br />1. Purpose: The purpose of the pre-proposal conference is to: <br /> <br />a. Survey site of existing switch rooms. Proponent's engineers or cable <br />installation teams will be allowed to measure and assess for accurate <br />calculations. Failure to visit the site(s) or facilities will not relieve proponents <br />from the necessity of furnishing any materials, equipment, or services <br />required by the RFP. <br /> <br />b. Insure proponents have a clear understanding of the City's needs. <br /> <br />c. Insure the accuracy of the RFP. <br /> <br />d. Identify any problems which might prevent obtaining the proper services at a <br />fair and reasonable price, or any issues that inhibit a fair and accurate <br />solicitation or restrict competition. <br /> <br />2. Questions: Proponents having questions concerning the RFP must submit them in <br />writing to the Purchasing Manager at the address shown on page 1 of this RFP. <br />Questions must be received not later than five (5) days prior to the date set for the <br />pre-proposal conference so that appropriate information may be researched and <br />made available during the pre-proposal conference to all concerned. <br /> <br />3. Addendums: Any changes resulting from the pre-proposal conference affecting the <br />specifications or the scope of work, or which may require an extension to the <br />proposal acceptance date will be reduced to writing in the form of an addendum to <br />this solicitation. Proponents can view any addendums at www.qovbids.com and <br />.5- <br />