Res 2003-066 - Laserfiche WebLink

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Taxes Taxes are applied to the Electric Refuse and Re-cycle services. Taxes are assessed at the City, County and State level at a rate of 1.5%, 0.5%, and 6.25% respectively. Tax rates vary depending on where the account is located. The Alternate Tax setups can be used to accommodate the various tax rates. Careful attention to assignment of category codes and or bill codes to clearly identify those accounts subject to different tax rates will simplify the Alternate Tax Setups. Deposits Calculation/Collection Deposits are applied to the Electric, Water, Sewer and Refuse services. There is no interest paid on the deposits. The deposit amount is calculated based on the following rules; Electric - 2x Average over last 12 bills round to nearest 10 dollars Water, Sewer and Refuse are each assigned a flat (minimum) amount These rules apply to all categories Deposits paid prior to Account creation San Marcos collects the customer deposit prior to the establishment of the new account number / occupant code creation. The cash module allows for the collection of the deposit using the "Next Deposit" function. In the event that the customer paying the deposit will not be the next occupant (the account may roll into the landlord's name for an unoccupied or clean-up period of time), San Marcos can still accept the deposit and apply it to the "Customer Number". Once the customer's account has been created the deposit can be moved from the customer level to the account level using the Deposit Distribution Journal. Refund Deposits are eligible for refund if the account has received no late payment charges in the previous I2 months or no more then 2 late charges in the previous 24 months. Issue - PUBs currently does not offer the ability to filter the Refund of Deposits based on a given number of late payment charges assessed. Possible Solution - demonstrated the Credit Scoring feature available in PUBs and suggested the Deposit Refund policy be refined to be based on the Account's credit level rather then considering late payments only. This approach could possibly consider additional credit events such as disconnections, and NSF charges. Another approach would be to assign credit-scoring points to late payment charge events only. While this approach would meet the Deposit Refund objective, it would restrict the use of the credit rating function throughout the remaining modules within PUBs. Possible Mods - Modify the Refund Journal's deposit/interest load to include a filter for number of acceptable late payment charges since the value specified in the Deposit Date field. This approach would allow San Marcos to filter where late payment charges = 0 and deposit date < 04/01/2002 followed by late payment charges = 2 and deposit date < 04/01/2001. Another approach to consider is the addition ora key value to identify refund journal credit events and a filter field for an acceptable Credit Score value. San Marcos could then specify a key value of 6