Res 1998-086 - Laserfiche WebLink

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and specifications necessary for successful completion of the Project prior to allowing the construction contract to be let for bid. TASK 3 - CONSTRUCTION PROCUREMENT SERVICES (For separate bidding of Phases I, II, and III The Construction phase of this Project and the Consultant's responsibility to provide contract administration services will commence with the award of the construction contract and will terminate when the Project is accepted by the City. The Consultant will: 1.4.1 Assist the City in the distribution of the bid documents to prospective bidders and to plan rooms and the issuance of addenda (if any) following City's prior approval. 1.4.2 Assist the City in obtaining bids,tabulating bids, evaluating bids, preparing bid tabulation forms, and in awarding the contract for construction following the City's approval of the construction contract documents and of the latest detailed final cost estimate of the Project. 1.4.3 Assist the City in reviewing the Statement of Bidder's Qualifications, financial statements of bidders, lists of bidders' proposed subcontractors, and all other documents required to be submitted with the bids. 1.4.4 Make a written recommendation to the City regarding award of bid; and assist the City in conducting a pre-bid conference and answer all questions of prospective or potential bidders and City's staff and make all necessary clarifications and interpretations of the construction contract documents in the form of addenda. 1.4.5 If requested by the City, the Consultant will notify all prospective bidders or contractors of the bid results. 1.4.6 Have no authority to issue a Notice to Proceed to any Contractor. TASK 4 - CONSTRUCTION CONTRACT ADMINISTRATION SERVICES (for separate construction contracts for Phases I, II and III) 1.5.1 Provide administration of the construction contract as set forth in the construction documents unless otherwise provided in this Agreement and incorporated in the construction contract documents. Consultant will not pursue a course of conduct which might jeopardize any of the City's rights thereunder. Minor deviations from the construction contract documents that do not affect the validity of performance bond(s) are permitted. 1.5.2 Be a representative but not an agent of the City during the construction phase, and advise and consult with the City and provide progress reports and advice to the City in writing; forward the City's instructions to the Contractor unless (1) Consultant is unavailable 6