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Regular Meeting May 12, 2003 55. Page 9 Mayor Habingreither introduced for consideration Item 28, removed from the consent agenda, adoption of a Resolution, the caption which was read as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, AWARDING AN AiVNUAL CONTRACT TO GENE BAGWELL DBA MAINTENANCE MANAGEMENT FOR THE PROVISION OF JANITORIAL SERVICES; AUTHORIZING THE PURCHASING MANAGER TO EXECUTE CONTRACT DOCUMENTS ON BEHALF OF THE CITY; AND DECLARING AN EFFECTIVE DATE. Ms. Narvaiz moved for adoption of the Resolution and Mr. Thomaides seconded the motion. Mr. Mihalkanin stated he is concerned the low bidder could need an addendum of more funding during the year. He stated he feels the current contractor has done a good job for a number of years. Mr. O'Leary stated any increase in the contract is with CIP or if the City adds new buildings. He also stated if the contractor required an addendum, the City Council would need to approve it. Mayor Habingreither inquired if all bidders bid on the same RFP. Mr. Thomaides inquired how many years the current contractor has maintained the janitorial services. Mr. O'Leary stated the current contractor has held two contracts for 5 years each. Mr. Thomaides asked whether the City has added more buildings since 1998. Mr. O'Leary stated yes, the City has added new buildings. He also stated the new RFP was done on square footage. Mr. Taylor asked if Maintenance Management provided the janitorial services before. Mr. O'Leary stated Gene Bagwell has held the janitorial service contract before. Mr. Mihalkanin inquired why Maintenance Management was not awarded the contract when it was rebid. Mr. 0'Leafy stated Maintenance Management was not the low bidder at time. On roll call the following vote was recorded: AYE: Narvaiz, Thomaides, Mihalkanin, Habingreither, Taylor, Diaz. NAY: Montoya. ABSTAIN: None. Mayor Pro-Tem Montoya introduced for consideration Item 31 removed from the consent agenda, adoption of a Resolution, the caption which was read as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, APPROVING THE TERMS AND CONDITIONS OF PROPERTY EXCHANGE AGREEMENTS BETWEEN THE CITY AND SOUTHWEST TEXAS STATE UNIVERSITY, AND BETWEEN THE CITY AND ANERICAN CAMPUS (SWT II) LTD., PERTAINING TO THE ABANDONMENT OF A PORTION OF FREDERICKSBURG STREET AND IMPROVEMENTS TO COMANCHE STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY; AND DECLARING AN EFFECTIVE DATE.