Res 1995-043 - Laserfiche WebLink

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~OJ Sec. 5.05. Destruction Of Orh,dnal Records. (Local Government Code. Ch. 204; S204.007) (a) Except as provided by Local Government Code, Chapter 204, Section 204.008, the original of a record that has been microfilmed pursuant to Local Government Code, Chapter 204 and rules adopted under it may be destroyed before the expiration of its retention period on a records retention schedule issued by the state. (b) A list of the originals of microfilmed records destroyed shall be filed with the records management officer. - (c) The microfilm record must be retained until the expiration of the retention period for the original record. Sec. 5.06. Destruction of Permanent Records. (Local Government Code. Ch. 204. S204.008) (a) The original of a permanent record may not be destroyed until a destruction authorization request is submitted to the Texas State Library certifying that the microfilm of the record meets the standards of this chapter and rules. (b) Requests shall be submitted to the records management office. (c) If the State approves the request, the original record may be destroyed. (d) In lieu of destruction, the Texas State Library may require that the original record be transferred to the custody of the Archives Commission. (e) If the State disapproves the request, the reasons for the disapproval shall be stated in writing within a reasonable time to the records management office. The original records may not be destroyed until th.e microfilm of the records is brought in~o compliance with this chapter and the rules adopted under it as evidenced by the submission of a new destruction authorization request. Sec. 5.07. Stora1!e of Microfilm. The "master negative", of essential, short-term, medium to long-term or permanent records, should be stored off site within the security of the Records Center separate trom the duplicate or working copies. Diazo film or microfilm not meeting the specifications in American National Standard for Imaging Media (Film)--'Silver-Gelatin Type--Specifications for Stability (ANSIIT9.1-1989 or latest revision), must not be stored in the same room as the silver masters. Reports, tracking methods, and retrieval will be handled in the same manner as paper records. 9