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<br /> , <br /> :; 01< <br /> Article 6. Electronic Records Standards and Procedures <br />Sec. 6.01. In General. <br /> Any record data stored electronically in addition to or instead of source documents in <br />paper or other media, is subject to the requirements of Local Government Code, Chapter 205 and <br />rules adopted under Texas Administrative Code, Title 13, Chapter 7*. <br /> These rules establish the minimum requirements for the maintenance, use retention, and <br />storage of all medium-term, long-term and permanent electronic records. These rules do not - <br /> , <br />apply to short-term electronic records, but are subject to the applicable provisions. <br /> Unless noted, these requirements apply to all electronic records storage systems, whether ,- <br />on microcomputers, minicomputers, or main-trame computers, regardless of storage media. <br /> Requirements in this chapter include: Indexing; Storage; Destruction of Source <br />Documents; and Denial of Access Prohibited. <br />Sec. 6.02. Definitions. (Local Government Code. Ch. 205. S205.001) <br /> (1) "Electroniç storage" means the maintenance of local government record data in the <br />form of digital electronic signals on a computer hard disk, magnetic tape, optical disk, or similar <br />machine-readable medium. <br /> (2) "Local government record data" means the information that by law, regulation. <br />rule of court, ordinance, or administrative procedure in local government comprises a local <br /> . ~ <br />government record as defined by Local Government Code, Section 201.003. <br /> (3) "Source document" means. the loc~l government record trom which l<?cal <br />government recor~ data is obtained fo.r electronic storage. The term does not include backup <br />copies of the data in any media generated from electronic storage. <br />Sec. 6.03. Electronic Mail (E-Mail) <br /> Electronic communication, however formal or informal, and regardless of its content, is <br />recognized as a city record. Each department remains responsible for the retention and deletion of <br />this record. E-Mail has been classified as correspondence and will be separated into two types. <br />Type I, is informal communication with a retention period of30 days. Type II, is communication <br />relating to operation, services and other administrative matters. This type will have a retention <br />period of 2 years. <br />* Government Code, Chapter 205, "Electronic Records Standards and Procedures", <br /> Stipp!. sect. 5-19. <br />10 <br />