Res 1992-082 - Laserfiche WebLink

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-3- (5) be an ex-officio member of all committees of the Commission with voice but no vote. B. The Vice-Chair shall, during the absence, disability or disqualification of the Chair, exercise or perform all the duties and be subject to all the responsibilities of the Chair. C. The Recording Secretary shall (1) keep the minutes of all meetings of the Commission in an appropriate form which shall be a public record; (2) give or serve all notices required by law or by the By-Laws; (3) prepare the agenda for all meetings of the Commission; (4) be custodian of the Commission records; and (5) inform the Commission of correspondence relating to the business of the Commission and respond to such correspondence as directed by the Commission. ARTICLE V MEETINGS section 1. The regular meeting of the Commission shall be held on the second Tuesday of each month at 7:30 p.m. Section 2. The Commission shall meet jointly with the Zoning commission on the last Tuesday of each month at 7:30 p.m. section 3. The aforementioned meetings may be canceled by the Planning and Development Services Department with the consent of the chair if both of the following criteria are met: A. No new items requiring the Commission's attention have been submitted by the public as of noon Monday, two weeks prior to any meeting date; and B. If the Chair, a majority of the Commission membership, or the Planning and Development Services Department staff have not submitted any items for discussion as of seven (7) days prior to any meeting date. section 4. Additional meetings may be held at any time upon the call of the Chair or by a majority of the membership of the Commission or upon request of the City Council following at least twenty-four (24) hours notice to each member of the Commission. Section 5. The Commission shall establish a set of procedures for the conduct of Commission meetings and Public Hearings. These procedures shall be reviewed annually in November of each year. When these procedures conflict in any way with the parliamentary authority described in Article VII, these procedures shall take precedence. section 6. Voting by all members, including the Chair, is to be by oral vote and the order of voting is to be rotated with each item. Section 7. Any member of the Planning Commission who has a conflict of interest concerning any matter that is on the Planning Commission agenda shall communicate such concerns to the acting Chair, voluntarily excuse himself, vacate his seat, and refrain from discussing and voting on said item.