Res 2013-119/Approving an agreement between the City and Dewberry Architects, Inc. for the SM Public Library

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a preferred location for the branch library. The building program will also include findings from the facility /site assessment conducted in Task 1.3. 1.5.2 The detailed library building program will include: a) Site Guidelines: These guidelines will discuss branding and system wide image issues, signage and way finding, parking, landscaping, service buildings, and other site - related issues. b) Exterior Building Guidelines: These guidelines will address exterior building issues including shape, structure and recommendations on roofing, windows and exterior wall materials. c) Interior Building Guidelines: These guidelines will cover planning guidelines for interiors including systems, furniture, fixtures, equipment, finishes and graphics. The guidelines will discuss flexibility, durability, maintenance and other issues related to the building interior. e) Building System Guidelines: These guidelines will discuss HVAC, plumbing, electrical and security systems in terms of durability, performance, efficiency and maintenance. f) Future Trends: The program will include a discussion of future trends in construction, technology, and in the library profession as they affect planning and libraries. g) Space Requirements: The program will include actual space requirements for each area of the library. Included in these guidelines are function, location, staffing, square footage, as well as furniture and equipment requirements. The Architect will base library space programs on the library stakeholder and community input, service needs, and community needs. h) Renovations: The building program will make recommendations regarding any renovations to the existing building that will be needed to complete the project successfully. 1.5.3 Prepare and submit to the City's library staff and Library Board for review and approval, a draft building program. Upon completion of the City's review and approval, the Consultant will prepare a final program for use in the conceptual design process. 1.6 — TASK 6 — CONCEPTUAL DESIGNS (MONTH FIVE) The Architect will: 1.6.1 Lead a brainstorming session ( "design charrette ") with key members of the Architect's design team, the City, the City's library staff and the Library Board to gain insights and formulate measures that will guarantee this Project is a success. The design charette will expedite the design process while achieving greater consensus among all team members. The Architect will ensure that fundamental considerations will include functional layout, circulation analysis, energy conservation, manpower /staffing implications, design vocabulary, growth, flexibility, furniture layouts, capital costs and operational costs. Dewberry Architects Agreement Final 4